《英文書信寫法》課件

PowerPointcoursewareforEnglishLetterWriting目錄ThebasicformatofEnglishlettersTheLanguageCharacteristicsofEnglishLettersWritingTechniquesforEnglishLettersCommonTypesandWritingMethodsofEnglishLettersNotesonWritingEnglishLetters01ThebasicformatofEnglishlettersContainsinformationsuchasthesender'sname,address,phonenumber,andemailaddress,typicallylocatedintheupperleftcorneroftheletterhead.Theformatshouldbeclearandconcise,makingiteasyforrecipientstounderstandthesender'sidentityandcontactinformation.LetterheadDateThedateislocatedintheupperrightcorneroftheletterandisusuallywrittenintheorderofmonth,day,andyear.InEnglishwriting,bothmonthabbreviationsandnumberscanbeused,andtheyearshouldbewritteninfull.Therecipient'saddressislocatedinthetopleftcorneroftheletterheadandincludesinformationsuchastherecipient'sname,position,andcompanyname.Theaddressshouldbeaccurate,detailed,andconvenientformailingandreceivingletters.RecipientaddressTheaddressislocatedonthelinebelowtherecipient'saddress,usuallyusing"Dear"followedbytherecipient'snameortitle.Dependingontherelationshipandlevelofformalitywiththerecipient,differentformsofaddresscanbechosen.Sale0102TextInEnglishletters,formallanguageandtoneshouldbeusedtoavoidcolloquialismandabbreviations.Themaincontentofalettershouldbeconciseandclear,expressingthesender'sintentionandinformation.ComplimentarycloseTheconcludingstatementislocatedonthebottomlineofthemaintextandisusuallyusedas"YourSincerely"or"Bestexpectations".Dependingontherelationshipandlevelofformalitywiththerecipient,differentconcludingremarkscanbechosen.Thesignatureislocatedbelowtheconclusionandisusuallythesender'ssignatureorprintedname.Ifusingaprintedname,ahandprintshouldbeaffixedtothesignatureorasignaturesealshouldbeused.Signature02TheLanguageCharacteristicsofEnglishLettersFormallanguageisusedinEnglishletterstomaintainaprofessionalandrelevanttoneItavoidscolloquialismsandinformationexpressionstoconveyasenseofserialityandformalityTheuseofformallanguagehelpstoestablishaformaltoneandmaintainaprofessionalimageFormalLanguageItisimportanttousepoliticallanguagetounderstandthewriter'sconcernandconsiderationfortherecipientEnglishlettersshouldalwaysbewritteninapoliticalandrespectablemanPolelanguageischaracterizedbytheuseofreferentialproofs,politicalmeetings,andexpressionsofgraduationorrecommendationPoleLanguage

SpecificandClearLanguageEnglishlettersshouldbeclearandconsistent,avoidingambiguityandfusionTheuseofspecificlanguagehelpstodiscovertheexactmeaningandintentionofthewriterClearlanguageguaranteesthattherecipientunderstandsthemessageandcanrespondappropriately03WritingTechniquesforEnglishLettersUsesimplelanguage01AveragecomplexvocabularyandlongsensesSticktowordsandphrasesthatareeasytounderstandOrganizeideaslogically02MakesurethattheflowofyourletterislogicalandeasytofollowUseheadings,bulletpoints,andnumberedliststostructureyourcontentAvoidjargonandtechnicalterms03Ifatermisnotwidelyunderstood,explainitinplainlanguageUselayman'stermstoensureclarityClearexpressionCheckgrammarandspellingProofreadyourlettertoensuretherearenoerrorsingrammarorspellingUseadictionaryoronlinetooltoverifytheaccuracyofdifferentwordsAvoidancesCollaborativelanguagemaybeinappropriateinformalletterwritingSticktoformalandneutrallanguagetocomfortaprofessionaltoneUseappropriatelanguagefortheaudienceDeterminetheappropriatelevelofformalityforthereaderForexample,usemoreformallanguagewhenwritingtoasupervisororbusinesspartnerAccurateexpressionClearanddecideRemoveanyunnecessaryinformationorredundanciesfromyourletterFocusonthekeypointsyouwanttocommunicateUseactivevoiceActivevoicemakessensesshorterandclearerAvoidusinglongpastintentionsthatcanmakethelettersoundwordanddirectLimitthenumberofparagraphsBreakupyourletterintoareasonablenumberofparagraphstoenhancereadabilityEachparagraphshouldfocusonaspecificpointorideaEditforbrevity04CommonTypesandWritingMethodsofEnglishLettersInvitationletter:Alettersenttosomeonetoformallyinvitethemtoanevent,suchasaparty,wedding,orbusinessmeetingWritingtipsStartwithaformalmeeting,suchas"Dear[Name],"StatethepurposeoftheinvitationclearlyandconciselyProvidedetailsabouttheevent,includingdate,time,andlocationClosewithaformalfarewell,suchas"Sincerely,"or"Bestwishes,"andyoursignatureInvitationThankyouletterThankyouletter:Aletterwrittentoexpressgraceforakindness,gift,orfavorWritingtipsStartwithawarmmeeting,suchas"Dear[Name],"ExplainhowthegiftorfavorhasmadeadifferenceinyourlifeorcirclesClosewithawarmfarewell,suchas"Sincerely,"or"Withgraduation,"andyoursignatureExpressyourgraduationclearlyandsingly在此添加您的文本17字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字在此添加您的文本16字Apologyletter:Aletterwrittentoapologizeforanoffer,miss,orconventionWritingtipsStartwithahumblemeeting,suchas"Dear[Name],"UnderstandyourroleintheofferormissExpressremorseandrecallforyouractionsorwordsClosewithasinglefarewell,suchas"Sincerely,"or"Withapologies,"andyoursignatureApologyletter05NotesonWritingEnglishLettersUseadictionaryoronlineresourcestocheckgrammarandspellingReadtheletteralreadytocheckforanyinconsistenciesorunclearintentionsHavesomeoneelseproofreadthelettertoensu