聯(lián)想集團(tuán)員工辭職規(guī)定及流程V4.06

LENOVOGROUP

LTD.人力資源部

HUMANRESOURCESDEPARTMENT

文件編號：LGL-HRD-04-090

擬文人：李秀梅

擬文日期：2004/7/2

審核：甄鈺

審批：喬健

1、關(guān)于本文件適用范圍的說明：

公司與員工之間解除勞動關(guān)系主要分為兩大類：

第一類：由員工提出與公司解除勞動關(guān)系的行為

第二類：由公司提出與員工解除勞動關(guān)系的行為，其中包括：考核辭退、業(yè)務(wù)調(diào)整、違紀(jì)辭退等

本文件只適用于第一類情況，第二類情況出現(xiàn)時，需參見聯(lián)想集團(tuán)辭退管理規(guī)定及處罰管理規(guī)定。

2、辭職主要步驟：

第一步：員工申請

提前30天提交辭職申請

第二步：上級審批

總經(jīng)理須在收到辭職申請的5個工作日內(nèi)與員工進(jìn)行溝通，并必須在員工離職前5天完成審批

第三步：員工確認(rèn)

確認(rèn)辭職申請表中信息

第四步：離職面談

與人力資源工作者進(jìn)行離職面談

第五步：離職手續(xù)

辦理工作交接，財、物交還，人事等手續(xù)

聯(lián)想集團(tuán)員工辭職規(guī)定及流程V4.061．目的：規(guī)范員工的辭職管理，使之符合國家的法律法規(guī)以及公司的規(guī)章制度。

2．名詞解釋：

辭職：員工本人提出與公司解除或終止勞動關(guān)系的行為；

3．適用范圍：聯(lián)想集團(tuán)全體員工

4．辦理流程：

4.1辭職：員工提前提交辭職申請，辦理離職手續(xù)。

4.1.1京區(qū)平臺辦理流程

員工申請：

有辭職意向的員工須提前30天提交辭職申請（試用期的員工須提前5天）

矩陣管理的員工在向?qū)嵕€上級、總經(jīng)理提交辭職申請的同時，須抄送給虛線上級；

員工的實線、虛線上級由業(yè)務(wù)部門根據(jù)業(yè)務(wù)需求進(jìn)行定義；

與公司簽署了服務(wù)協(xié)議的員工，可通過公司主頁/人力地圖/我的檔案查詢服務(wù)期限及違約金情況，并按公司規(guī)定履行。

上級審批：

.1實線上級：在收到員工辭職申請的5個工作日內(nèi)與員工進(jìn)行溝通

.2實線總經(jīng)理：在收到實線上級意見的5個工作日內(nèi)與員工進(jìn)行溝通

時間要求：

★簽批的日期必須在員工離職日期的前5天；

★同意離職的日期最長不能超過員工提出辭職申請日期后的30天；

延期說明：

若確因工作需要員工的離職日期需超過30天的，須與員工協(xié)商一致后，填寫員工的離職日期，并說明延遲原因；

審計：

若因工作需要需對離職員工進(jìn)行審計的，總經(jīng)理可向?qū)徲嫴刻岢鰧徲嬓枨螅础堵?lián)想集團(tuán)有限公司干部離任審計辦法》辦理審計手續(xù)后，再按本規(guī)定辦理離職手續(xù)，若因?qū)徲嬑唇Y(jié)束，員工須推遲相應(yīng)離職日期。

4.1.13員工確認(rèn)：

員工在收到實線總經(jīng)理審批通過的辭職申請后，核準(zhǔn)確認(rèn)相關(guān)信息

員工的辭職申請獲得批準(zhǔn)后，需按公司要求在離職前辦理工作交接及離職手續(xù)；

員工的直接上級須配合員工進(jìn)行工作交接，并保證工作交接的效果

人力資源面談：

在實線總經(jīng)理簽批通過員工的辭職申請后，人力資源工作者須主動與員工取得聯(lián)系，核準(zhǔn)員工的離職信息（特別是服務(wù)協(xié)議部分），并進(jìn)行離職面談

時間要求：

★離職面談須于員工離職前面談完畢，并在員工辭職申請表上簽字；

★負(fù)責(zé)面談的人力資源工作者在面談完畢后5個工作日內(nèi)須填寫面談記錄表；

職責(zé)劃分：

★員工離職由所在系統(tǒng)/分區(qū)的人力資源專崗負(fù)責(zé)離職面談；

★經(jīng)理離職由系統(tǒng)/區(qū)域總部的人力資源總監(jiān)負(fù)責(zé)離職面談；

★總監(jiān)級（含）以上干部離職由人力資源部負(fù)責(zé)干部管理的總監(jiān)進(jìn)行離職面談；

系統(tǒng)/分區(qū)人力資源工作者須提醒督促員工于離職日期前辦理完畢離職手續(xù)。

員工離職手續(xù)辦理：

員工于離職日期前3個工作日憑辭職申請表到人力資源部/分區(qū)人力資源專崗處領(lǐng)取《員工離職手續(xù)辦理單》，開始辦理離職手續(xù)。離職手續(xù)須在員工離職之日辦理完畢，離職手續(xù)包括但不限于以下方面：

.1由直接上級確認(rèn)工作交接是否完成；

.2歸還公司物品（包括固定資產(chǎn)、借用物品、部門資產(chǎn)等）；

.3結(jié)算財務(wù)（包括借款、報銷等）；

.4履行相關(guān)協(xié)議，服務(wù)期限未滿的員工，須按協(xié)議約定向公司交納違約金

對于公司接收的應(yīng)屆畢業(yè)生：簽訂了《聯(lián)想集團(tuán)應(yīng)屆畢業(yè)生接收協(xié)議》且服務(wù)期未滿

因公司辦理解決戶口、兩地分居等原因而簽訂的服務(wù)協(xié)議未到期限

公司出資外派培訓(xùn)、出國等原因而簽訂的服務(wù)協(xié)議未到期限

.5辦理人事相關(guān)手續(xù)：

 辦理檔案/戶口的轉(zhuǎn)移

辦理相關(guān)證件的轉(zhuǎn)移或清理

交還IC卡

辦理解除勞動關(guān)系等手續(xù)

說明：

若員工在每月23日前按公司規(guī)定辦理完離職手續(xù)，公司可正常發(fā)放離職當(dāng)月的工資，否則，離職當(dāng)月的工資在員工辦理完手續(xù)后的下一個月發(fā)放；

若員工按公司規(guī)定辦理完離職手續(xù)的，公司將一次性結(jié)算員工離職前的工資；若員工未按上述規(guī)定辦理負(fù)責(zé)對未歸還公司財物的員工提出處理意見

5.8法務(wù)部、審計部：

對未歸還公司財物和違約的情況提出處理意見

對部門提出審計需求的員工負(fù)責(zé)審計

6．解釋權(quán)限：本規(guī)定由人力資源部負(fù)責(zé)解釋。

7．生效日期：本規(guī)定自發(fā)布之日起有效，待新文件發(fā)布時止。原<聯(lián)想集團(tuán)有限公司員工辭職工作流程v1.08（試行）(文件編號：LHL-01-0216，發(fā)布日期：2001年8月21日)作廢。

請點擊這里http://hr.lenovo/lxdx/renlizy/sportal/Admin001.asp輸入您的ITCode，然后點擊您收到的郵件告知的地址，即可進(jìn)入辭職系統(tǒng)。ProvisionsandProceduresofLenovoGrouponEmployeeResignation1.Purpose:StandardizingthemanagementonemployeeresignationsothatitfollowsthelawsandregulationsoftheStateandtheCompany’sregulations.2.Interpretationofterm:Resignation:Anemployee’sactofcancelingorterminatinghislaborcontractwiththeCompany.3.Applicationscope:ThisSystemisapplicabletotheregularemployeesandtheservicecontractingpersonnel(includingLenovoMobile)ofLenovoworkingwithintheterritoryofChina4.Proceduresofresignation:Anemployeeshallsubmitanapplicationforresignationinadvanceandthengothroughthedemissionprocedures.4.1Employee’sapplication:4.1.1AnemployeewhointendstoresignmustlogontotheCompany’sdemissionsystemtosubmitaresignationapplication30daysinadvance(anemployeeduringprobationaryperiodshallsubmittheapplicationthreedaysinadvance);anemployeewhodoesnothavethelogonprivilegeandcannotusethedemissionsystemmustsubmitapaperresignationapplication(AttachmentI)30daysinadvance(anemployeeduringprobationaryperiodshallsubmittheapplicationthreedaysinadvance).4.1.2Whensubmittingaresignationapplicationtothedirectsuperior(first-linemanager),indirectsuperior(second-linemanager)orfirstresponsiblepersonofthedepartment,anemployeeengagedinmatrixmanagementshallmakeacopytothedotted-linesuperior.4.1.3AnemployeewhohassignedaspecialcontractwiththeCompanymayinquireabouttheservicetermandthepenaltythroughtheCompany’shomepage/HumanResourcesMap/MyRecordsandshallperformasstipulatedbytheCompany.4.2Examinationandapprovalbysuperior:4.2.1Adirectorindirectsuperiorshallcommunicatewithanemployeewithinfiveworkingdaysuponreceivingaresignationapplicationfromhim.4.2.2Thefirstresponsiblepersonofadepartmentshallcommunicatewithanemployeewithinfiveworkingdaysuponreceivingtheopinionofthedirectorindirectsuperioroftheemployee.4.2.3Requirementsonexaminationandapproval:

Timerequirement:allexaminationsandapprovalsmustbecompletedwithinfiveworkingdaysbeforethedemissiondateoftheemployee;thedemissiondate(thedateonwhichthegrantingofsalaryends)shallnotbelaterthan30daysaftertheemployeesubmitstheresignationapplication.

Notesonpostponement:ifthedemissiondateofanemployeeisrequiredtobelaterthan30daysaftertheemployeesubmitstheresignationapplicationbecauseofwork,itshallbeagreeduponwiththeemployeeuponconsultationandthereasonshallbeexplained.

Ifanemployeesubmitsapaperresignationapplication,hisdirectsuperiorshallberesponsibleforhandinghisresignationapplicationtoHumanResourcesonthedateonwhichthefirstresponsiblepersonofthedepartmentexaminesandapprovesit.

Audit:Ifanauditonaex-employeeisneededbecauseofwork,thefirstresponsiblepersonofthedepartmentmaysubmitademandforaudittotheAuditingDepartment,andthedemissionproceduresshallbegonethroughafterthecompletionofthisaudit.Anemployeemustpostponehisdemissiondateiftheaudithasnotbeencompleted.4.3Employeeconfirmation:Anemployeeshall,uponreceivingtheresignationapplicationexaminedandapprovedbythefirstresponsiblepersonofthedepartment,verifyandconfirmtherelevantinformationandshallgothroughthedemissionandhandoverproceduresbeforedemissionasrequiredbytheCompany;thedirectsuperioroftheemployeemustcooperatewithinthedemissionhandoverandshallensureitsresult.4.4HumanResourcesinterview:Afterthefirstresponsiblepersonofthedepartmentexaminesandapprovestheresignationapplicationofanemployee,theHumanResourcesPartnershallvoluntarilygetintouchwiththeemployee,verifytheemployee’sdemissioninformation(thepartoftheserviceagreementinparticular),andconductademissioninterview.4.4.1Timerequirementoftheinterview:Thedemissioninterviewshallbecompletedbeforetheemployeeresigns,andtheemployeeshallsignhisnameontheapplicationformforresignation;theHumanResourcesPartnerinchargeoftheinterviewshallfillinaninterviewrecordwithinfiveworkingdaysaftertheinterview.4.3.2Dutydivision:Intheeventofthedemissionofanemployee,theHumanResourcesPartnerofthesystemtowhichtheemployeebelongsshallberesponsibleforthedemissioninterview;

Intheeventofthedemissionofamanager;theHumanResourcesDirectorofthesystemshallberesponsibleforthedemissioninterview;

Intheeventofthedemissionofaleadingmemberatandabovethedirectorlevel;theHumanResourcesManagementPostshallberesponsibleforthedemissioninterview;and

theHumanResourcesPartnershallremindandurgetheemployeetocompletethedemissionproceduresbeforethedemissiondate.4.5Completionofdemissionhandoverprocedures4.5.1Upontheexaminationandapprovaloftheresignationapplication,anemployeeshallstarttogothroughthedemissionproceduresaccordingtotheGuidancetoDemissionProcedures.4.5.2Thedemissionproceduresshallbecompletedbeforethedemissiondateoftheemployee,whichshallincludebutnotlimitedtothedirectsuperior’sconfirmationofthehandover,transactionofadministrativeaffairs,settlementoffinancialinformation,performanceofrelevantservicesandcompletionofhumanresourcesaffairs.4.6Salaryandwelfaresettlement4.6.1Wherethedemissiondateofanemployeeisbefore20ofamonth,thesalaryofthecurrentmonthwillbegrantedon5ofthenextmonth;Wherethedemissiondateofanemployeeisbetween21andthelastdayofamonth,thesalaryofthecurrentmonthwillbegrantedonthe5ofthemonthafterthenext.4.6.2Humanresourcedepartmentshallissueacertificatetorevokelabourcontractanddealwiththefileandsocialinsurancerelationtransferringprocedurewithin15daysafteremployeecompletesallrequireddemissionprocedure.Employeeshallbearresponsibilityforalladverseconsequencesarisingfromnotcompletingfileandsocialinsurancerelationtransferringprocedure,orthesubmittedmaterialsnotbeingacceptedbyinstitutionsincludingsocialinsuranceinstitute.4.7IfanemployeefailstogothroughthedemissionproceduresaccordingtotheregulationsoftheCompany,ortheCompany,uponthedemissionofanemployee,discoversthattheemployeehasengagedinanyactdamagingtheCompany’sinterestspriortothedemission,theCompanyshallhavetherighttoinvestigatetheemployeefortheresponsibilityofthelossesincurredtotheCompany.5.Measuresforhandlingthedemissionofanemployeewhichhasnotbeencompletedaccordingtospecifiedprocedures:5.1Measuresforhandlingthedemissionproceduresofanemployeewhichhasfailedtobecompletedaccordingtoregulations:5.1.1Completionofthedemissionproceduresbythedirectsuperiorontheemployee’sbehalf: Ifanemployeefailstocompletethedemissionprocedureswithintwoworkingdaysafterthedemissiondate,thedirectsuperiorofthedemissionemployeeshallcompletetheproceduresonhisbehalf.TheCompanyshallhavetherighttoinvestigatetheemployeefortheresponsibilityofthelossesincurredtotheCompanyasaresultofhisfailuretocompletethedemissionproceduresaccordingtoregulations.5.1.2Termandprocessforcompletinganemployee’sdemissionproceduresonhisbehalf:Iftherearenounsettleditems,theproceduresshallbecompletedwithin10workingdaysaftertheemployee’sdemission.Ifthereareanyunsettleditemsofassetsorarticles,theproceduresshallbecompletedaccordingtothefollowingprocess:

Recoverybythedepartment:Itshallberecoveredbythedepartmenttowhichtheemployeesbelongedwithin10workingdaysaftertheemployee’sdemission.Iftherecoveryfails,itshallbereportedtoHumanResourcesfortherecord.IfthelossisnotmorethanRMB1000Yuanupondeduction,itshallbebornebythedepartment;ifthelossexceedsRMB1000Yuan,thedepartmentshallsubmitasituationreporttotheSecurityDivisionoftheAdministrativeandLogisticsDepartmentwhichshallcontinuewiththerecoveryandacopyofthereportshallbemadeandsenttoHumanResourcesfortherecord.

RecoverybytheSecurityDivisionoftheAdministrativeandLogisticsDepartment:ThedepartmentshallassisttheSecurityDivisionoftheAdministrativeandLogisticsDepartmentinrecoveringtheunsettleditemswithin20workingdaysuponsubmissionofthesituationreport.Iftherecoverysucceeds,thedepartmentshallcompletetheemployee’sdemissionprocedures.Iftherecoveryfails,thedepartmentshall,togetherwiththeSecurityDivisionoftheAdministrativeandLogisticsDepartment,submitarecoveryreporttotheLegalAffairsDepartment,theAuditDepartmentandtherelevantdepartmentsoftheunsettleditems,andacopyofthereportshallbemadeandsenttoHumanResourcesfortherecord.

Jointsigningofahandlingopinion:

ThedepartmentshallcalltogethertheLegalAffairsDepartment,theAuditDepartmentandtherelevantdepartmentsoftheunsettleditemstoformanappraisalgroupwhichshall,basedonthereportsubmittedbytheSecurityDivisionoftheAdministrativeandLogisticsDepartment,jointlysignahandlingopinionwithin10workingdays.IfthelossisnotmorethanRMB5000Yuan,itshallbedisposedofbythedepartmentaccordingtothehandlingopinion.IfthelossismorethanRMB5000Yuan,itshallbesubmittedtothedepartmentandtheVicePresidentinchargeoffinancialaffairsforjointexaminationandapproval,andthedepartmentshalldisposeofthematteraccordingtotheapprovalopinion.Intheeventthatanex-employeehasunsettleditemsofassetsandarticles,therelevantexpensesandliabilitiesincurredbythedepartment’sfailuretotimelyconductrecoveryoftherelevantassetsinarrearsaccordingtotheabove-mentionedrequirementsandprovisionsontimeshallbebornebythedepartmenttowhichtheemployeebelonged.(ThelossesbroughtalongtotheCompanyshallbebornebytherelevantresponsiblepersonsdesignatedbythefirstresponsiblepersonofthedepartmentintheverifiedamount).5.2AnemployeewhodoesnotturnoutforworkwithoutsubmittingaresignationapplicationtotheCompanyorgivingajustifiedreasonshallberegardedasabsentfromwork.Ifanemployeeisabsentfromworkforthreeconsecutivedays,theCompanywillterminatethelaborcontractwiththeemployeeanddeductasumaccordingtotherulesonattendance.5.2.1Notification:Thedirectsuperiorofanemployeeshall,immediatelyafterfindingtheemployeeisabsentfromwork,notifyHumanResourcesoftherelevantinformation,verifyrelevantinformationwithHumanResourcesandsubmitadismissalapplicationaccordingtotheCompany’sspecificationsondismissalprocess.5.2.2Procedurecompletion:Thedirectsuperiorofanemployeeshallinitiateandhandletherelevantmattersconcerningtheemployee’sdemission,andthedemissionhandoverproceduresoftheemployeeshallbecompletedwithreferenceto.3Performanceofagreement:Ifanemployeeisstillinhisserviceterm,heshallpayapenaltyorcompensationtotheCompanyasstipulatedintheagreement.6.Dutiesofrelevantdepartments:6.1HumanResourcesOperation:

Improvingtheregulationsonemployeedemissionandsupervisingtheimplementationoftheregulations

CompletingthehumanresourcesproceduresofvariousplatformsandthemaintenanceofR/3informationofex-employeesofChinaPlatform6.2HRPartner:

Conductingdemissioninterviewwithemployees

Supervisingandurgingthecompletionofanemployee’sdemissionproceduresandhandlingtheaftermath.

Assistthedepartmentindealingwiththecomplaintsanddisputesarisingfromanemployee’sdemission.6.3Thedepartmenttowhichanex-employeebelongs:

Communicatingwiththeemployee

Arrangingtheworkandarticlehandoveroftheex-employee

Settlingtheborrowing,loansandmoneyborrowedbytheex-employeebecauseofwork

Takingtheleadanddealingwithrecoverytogetherwithotherdepartmentswhenanemployeeleaveswithoutsubmittingaresignationapplication

Completingthedemissionproceduresonbehalfoftheex-employee6.4ITDepartment:

Timelydeleting/closinganex-employee’snetworkmobile,WWW,NOTESmailboxandotherrelevantaccounts

Completingthesettlementofrelevantexpenses6.5AdministrativeandLogisticsDepartment:

Checkingandacceptingthedesk,assets,communicationsequipmentsandotherrelevantarticlesofanex-employee(iftheamountinvolvedisbigoroneemployeehasmorethanonesetoffixedassets,theAdministrativeandLogisticsDepartmentshalltimelycontactthedepartmentuponreceivingtheinformationontheemployee’sdemission.Iftheemployeefailstohandovertheassetsfiveworkingdaysbeforethedemissiondate,theAdministrativeandLogisticsDepartmentshallnotifytheRemunerationandWelfareDivisionofHumanResourcesOperationfiveworkingdaysbeforethedemissiondatetoensurethatthecompanywillnotsufferfromeconomiclosses)

Cleaningtheemployee’sdormitoryandtransferringhishouseholdregistration,partymembershipandotherrelevantprocedures

RaisinghandlingopinionsonthesituationsinwhicharticleshavenotbeenreturnedtotheCompany

Assistingthedepartmenttowhichanex-employeebelongedtorecoverthepropertiesandart