Unit5-ReadingandWriting

1、LOGOMaking InvitationsUnit 5 Making InvitationsGetting Things Ready1Things to Do2Things to Write3More Things to Do4Career Skill DescriptionSection 1 Getting Things Ready1understand invitations through reading write letters of invitation make responses to invitations In this unit, you will learn to:2

2、3Section 1 Getting Things ReadySection 1 Getting Things ReadySection 1 Getting Things ReadyActivity 2: Read the passage in Section 2 and complete the following paragraph. Section 1 Getting Things ReadyWriting and delivering invitations to 1_, potential customers, or colleagues to attend your importa

3、nt 2_ occasions requires careful attention. Though great opportunities 3_ in it, if done improperly, it can cause 4_ results. The eight guidelines in the passage will help you make your business invitation letters 5_ and effectivecustomers business-related lie undesired professionalbackSection 2 Thi

4、ngs to Do Things to DoActivity Two Listen and WriteRead and ThinkActivity Onebackcountdown electronic copy at the bottom of as far ahead as possibleprize drawing incentive related to start with professional Section Two Things to Do Activity One Listen and Writerecipient backSection Two Things to Do1

5、2Why is writing and delivering invitations important? What guidelines are useful for making a professional and effective business invitation letter?Read and ThinkWhat information should be included in a short, effective invitation? 3backnextRead and Think Writing and delivering invitations to custom

6、ers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional

7、and effective:wordsA Quick Guide to Writing a Business Invitation LetterRead and Think 1) Pay personal attention Although it requires a little more effort, it pays off. Start your invitation with the recipients first name, i.e., Dear George is far more effective than Dear Madam or Sir. We all like t

8、o read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase

9、their interest in your event.wordsRead and Think 4) Offer an incentive - It shows you understand that your invitees time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your o

10、ccasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - Include RSVP at the bottom of the invitation if you need to know who will be attending; for example, RSVP followed by your telephone number.wordsRead and Think 7) Send remind

11、ers - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the subject line “Countdown to Blue Sky luncheon - only three more days!” 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, Dr. and Mrs. St

12、anley request the pleasure of your company, whereas a more casual note might say, Please join us. (314 words)wordstranslationbackRead and ThinkFind out the different types of invitations and share your ideas with your partner. Generally speaking, invitations fall into three main types: diplomatic (外

13、交的), business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomatic and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the eve

14、nt. Personal invitations may include weddings, anniversaries, bridal (新娘的) & baby showers, birthdays, graduations, communions (宗教聚餐), housewarmings, etc.next Task 1 Problem-solving Read and ThinkTask 2 Write T/F (True or False) for each of the following statements. 1. Writing and delivering busi

15、ness invitation letters requires careful attention. 2. Though business-related occasions may bring great opportunities, improper invitations may cause undesired results. 3. Its more effective to start your invitation with Dear Madam or Sir. 4. Incentives may serve to keep your guests there until the

16、 end. 5. In order to have more guests, youd better plan your occasion as early as possible. 6. An informal invitation might say, Dr. and Mrs. Stanley request the pleasure of your company.TTTFTFnextRead and ThinkTask 3 Give brief answers to the following questions.1. Can you list the guidelines which

17、 help you make your business invitation letters professional and effective?v Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording.2. Why should one plan an occasion as far ahead as possible?v Bec

18、ause doing so may give the invitees more opportunities to keep the date open.nextRead and Think3. How can you increase the invitees interest in your event?v To use humor or something related to your business that makes people smile. 4. What should you do if you need to know who will be attending you

19、r event?v To include RSVP at the bottom of the invitation; for example, RSVP followed by your telephone number. 5. What can be used as a reminder? v An electronic copy of your invitation may be sent to the invitee seven and three days before the occasion.nextRead and ThinkTask 4 Match A with B. A B1

20、. 請回復 a. briefly and clearly 2. 主題行 b. a potential customer 3. 盡可能提早 c. business-related4. 倒計時 d. prize drawing 5. 業(yè)務相關的 e. as far ahead as possible 6. 抽獎 f. subject line 7. 簡潔明了 g. RSVP 8. 潛在客戶 h. countdown 9. 免費午餐 i. a business invitation letter 10. 商務邀請函 j. free lunch/luncheon1- g 2-f 3-e 4-h 5-c

21、 6-d 7-a 8-b 9. j 10. i nextRead and ThinkTask 5 Fill in the blanks with the right words or phrases. Change the form where necessary.1. Gorge kept his coat on, _ it was warm in the room.2. When you set the date, please inform us _.3. Radar employs radio waves _ sonar uses sound waves. 4. Which one d

22、o you _, a glass of sherry or a cocktail?start with pay attention countdown although as far ahead as possible prefer pay off incentive whereas related to althoughas far ahead as possible whereas prefer Read and Think5. We should _ to the issue of environmental protection. 6. The _ was well under way

23、. 7. Lets _ our party _ a light music. 8. Your efforts will _ in the long run.9. The management is taking _ measures to increase the companys productivity.10. There are many job opportunities _ my major.pay attention countdown start with pay off incentive related to backRead and ThinkTask 6 Read the

24、 English sentences and translate the Chinese sentences into English.v1. His encouragement helped to keep our enthusiasm until the end. You should learn to keep your efforts until the end.v2. Though there is still time, if we dont act immediately, well lose the chance. Though you are clever, if you d

25、ont make efforts, youll end up in nothing.Read and Thinkv 3. Accept my invitation and youll give yourself a chance as well. Give me enough time and Ill give you a satisfactory reply.v 4. It is far more difficult to decline an invitation than to accept one. To find a job is far easier than to start o

26、nes own business.v 5. Doctors salaries have risen greatly, whereas nurses pay has actually fallen. Knowledge can be acquired from books, whereas skills must be learned through practice.Section 3 Things to Write Things to WriteActivity Two: Applied WritingLetter of InvitationReply to InvitationActivi

27、ty One: Task-based WritingbackSection 3 Things to WriteLetter of InvitationTask 1 Study the following tips for writing.Task 2 Study the following language for writing.Task 3 Study the following model for witing.Task 4 Supply information to business invitation letter backActivity One: Task-based Writ

28、ingSection 3 Things to WriteWhen writing a letter of invitation, you should pay attention to the following:1. Include specific details: occasion, time, date, place and purpose;2. Mention whether spouses (配偶), children, or other family members are invited;3. State the appropriate dress, and the prefe

29、rences (喜好) or appropriateness (適當) of gifts;4. Ask for a response by a certain date so that you are not left with indecision (遲疑) about food and space. If a response is not necessary, say so.5. To express your warmth (熱情) in the invitation.backTask 1 Study the following tips for writing.Section 3 T

30、hings to WriteTask 2 Study the following language for writing.Words and phrases: be invited for this occasion 受邀參加 look forward to 期待著a party in honor of 為向表示敬意而舉辦的宴會Section 3 Things to Writeparty dress禮服garden party 游園會personal notepaper 個人信箋make sure that 確定specific requirements 特殊需求hear from you

31、等你的回音at your earliest convenience 早日Section 3 Things to WriteSentence patterns: vMay I have the honour of your company at dinner?v. request the pleasure ofvThe reception will be held in, onvI hope you are not too busy to come.vThe favor of a reply is requested.vPlease confirm your participation at y

32、our earliest convenience.backSection 3 Things to WriteLetter of InvitationNovember 20, 2009Mrs. Alice Huffman1514 Aberdeen Ave.Montreal, QCH3C 1L2 Dear Mrs. Huffman:Re. Private Preview Showing Winter Collection 2009 Ticket No. 0818888 As one of our longtime valued customers we would like to invite y

33、ou to our special Private Preview Showoing of our Winter Fashion Collection for 2009.Task 3 Study the following model for witing.Section 3 Things to WriteThe showing will take place at our downtwon store at 500 Sherb St., Sunday evening, December 20, 2009 from 6:30 pm to 10:30 pm. Limited free parki

34、ng will be available in our parking gagage on the River Street side of the store.In addition there will be a number of winter promotion draws. So dont miss out on the fun! For entry into the show and to be eligible for nay of the draws you will be required to produce this original invitation with yo

35、ur ticket number orinted on it.Section 3 Things to WriteIn order that we may plan for snacks and refreshments appropraitely, if you plan to attend, we ask you to please call John Smith at (555) 2222-6666 and advise him by December 15th.Everyone here at The Fashion House looks forward to meeting you

36、and sharing a wonderful evening with you.Yours sincerely,Mary HoneymanMary HoneymanShow Co-ordinatorbackSection 3 Things to WriteDear Sir/Madam:We would like to invite you to an exclusive presentation of our new product . The presentation will take place at location , at time on date . There will al

37、so be a reception after the presentation. We hope you and your colleagues will be able to attend.Task 4 Supply the necessary information to the following business invitation letter.Section 3 Things to Writecompany is a leading producer of high-quality product . Our new models offer superb quality an

38、d sell at reasonable prices, and their new features give them distinct advantages over similar products from other manufacturers.We look forward to seeing you on date . Just call our office at phone number we will be glad to secure a place for you.Sincerely yours,name _ title _backSection 3 Things t

39、o WriteActivitiy 2 Applied Writing/Translating Task 1 Look at the words.corporation n. 公司sample n. 樣品display v. 展示，陳列China Import and Export Fair (Canton Fair)中國進出口商品交易會（廣交會）backSection 3 Things to WriteJanuary 15, 2009Dear Sir/Madam: We should like to invite your corporation to attend the 2009 Inte

40、rnational 1) _ to be held from April 14 to May 4 at in Guangzhou. Full 2) _ on the fair will be sent in a week. We look forward to hearing from you soon, and hope that you will be able to attend. Yours faithfully,(Signature)Fair Co-ordinatorTask 2 Supply the missing words for the following invitatio

41、ns.Trade Fair details Section 3 Things to WriteJanuary 25, 2009Dear Sir, Many thanks for your letter of 3) _ inviting our corporation to participate in the 2009 China Import and Export Fair (International Trade Fair). We are very pleased to 4) _ your invitation and will plan to bring enough samples

42、of our products to display as we did in the previous years. We are looking forward with pleasure to seeing you at the Fair.Yours sincerely,(Signature)ManagerJanuary 15acceptSection 3 Things to WriteDear Sir, Thank you very much for your 5) _ to attend the 2009 International Trade Fair. As we are goi

43、ng to open a repair shop in your city at that time, we are sorry that we shall not be able to attend. We wish you a great 6) _ in this years Fair and hope to co-operate with you next time. Yours faithfully,(Signature)ManagerinvitationsuccessbackSection 4 More Things to DoMore Things to DoActivity Tw

44、o:Reading MoreFocus on GrammarActivity One: backTask 1 Read the passage and fill in the blanks with appropriate words from the box below.Declining (婉拒) InvitationsvMost people hate to say “no”, but not 1_ other people hate to hear it. Therefore, your challenge in declining invitations is to get your

45、self 2_ the situation while maintaining (維持) the 3_. Section 4 More Things to Doout of take care sound worthwhile end relationship outcome as much as response appreciation as much asout ofrelationshipSection 4 More Things to Dov To do so, state your understanding of the situation or need. Often peop

46、le assume that your “no” means that you do not thoroughly understand the real situation or need. You have to 4_ to demonstrate the readers that you do have a(n) 5_ of the situation. vAt first step, agree that the need is real or the cause is 6_.v“The meeting is certainly deserving of support and att

47、ention.”vAdd your reason for a negative (否定的) 7_, if you wish. Giving a reason makes your decision 8_ more thoughtful.appreciationtake careworthwhileresponsesoundSection 4 More Things to Dov“My schedule has just become too full.”vAnd by all means, end with a goodwill statement about the positive 9_

48、for the event, occasion, situation, or cause.v“I hope you will be extremely successful with such an event.”v“The party sounds like a wonderful idea. Im sorry I will have to miss it.”vSaying “no” does not have to mean the 10 _ of the relationship.endoutcomenextSection 4 More Things to DoTask 2 Choose

49、 the answer that best completes each sentence.1. The challenge in declining an invitation lies in _. A) how to keep away from the invitation B) how to maintain the relationship C) how to understand it D) how to accept itSection 4 More Things to Do2.The word “assume” in the 2nd Paragraph most probabl

50、y means “_”. A) maintain B) undertake C) continue D) supposeSection 4 More Things to Do3. In declining an invitation, you should _. A) express your appreciation of the situation B) state the importance of the relationship C) focus on the need of the event D) read the invitation carefullySection 4 Mo

51、re Things to Do4. Its desirable to give a reason for your negative response because _. A) it deserves attention B) it is the first step C) it shows your consideration D) it harms the relationshipSection 4 More Things to Do5. According to the passage, saying “no” _. A) means the end of the relationsh

52、ip B) does harm to the relationship C) means you can not participate in the event D) is not easy for many peoplebackRead and Think Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Thoug

53、h great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:A Quick Guide to Writing a Business Invitation LetterbackRead and Think 1) Pay personal attention Although it r

54、equires a little more effort, it pays off. Start your invitation with the recipients first name, i.e., Dear George is far more effective than Dear Madam or Sir. We all like to read our names. 2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the follo

55、wing questions: What? Where? When? Tell them clearly and briefly. 3) Be creative - Use humor or something related to your business that makes people smile. This may increase their interest in your event.backRead and Think 4) Offer an incentive - It shows you understand that your invitees time is val

56、uable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end. 5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity to keep the date open. 6) Add RSVP information - I

57、nclude RSVP at the bottom of the invitation if you need to know who will be attending; for example, RSVP followed by your telephone number.backRead and Think 7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days before the occasion, with the subject line “

58、Countdown to Blue Sky luncheon - only three more days!” 8) Determine the wording - Should the language be formal or informal? A formal invitation might say, Dr. and Mrs. Stanley request the pleasure of your company, whereas a more casual note might say, Please join us. (314 words)translationbackLang

59、uage Studydeliver: vt. bring or transport to the proper place or recipient; distribute 遞送；分發(fā)For example:His job is to deliver groceries for a supermarket. 他的工作是為一家超市運送食品。Its time to deliver the mail. 該投遞郵件了。backLanguage Studylie: vi. exist; be 存在，在于For example:The solution lies in research. 答案在研究中。H

60、is failure lies in his laziness. 他的失敗在于他的懶惰。backLanguage Studyif done improperly .: This is an elliptical sentence meaning “if it is done imporperly”, where it refers to the writing and delivering of invitations. 這是一個省略句，省掉了條件狀語從句的主語和系動詞 “it is”，it 指代的是書寫和發(fā)送邀請函。backLanguage Studypay off: bring benefit o