如何有效的進(jìn)行時(shí)間管理

TimeManagementHowtoManageYourTimeMoreEffectively?HowtoMakeYourLifeSuccessful?1時(shí)間管理如何更有效地管理時(shí)間？如何獲得成功？2序工作對(duì)時(shí)間來(lái)講總是太多時(shí)間管理實(shí)際上靠自己Timemanagementisreallyself-management.習(xí)慣是管理好時(shí)間的關(guān)鍵Habitsarethekeytogoodtimemanagement.首先應(yīng)改變您的思維Thefirststepmaybetochangeyourthinking.為了改變您的習(xí)慣，您必須認(rèn)識(shí)您的習(xí)慣Inordertochangeyourhabits，youmustalsoidentifythem.3？不管你認(rèn)為你行還是不行，你都是對(duì)的Whetheryouthinkyoucan,orwhetheryouthinkyoucan’t,you’reright.4改變習(xí)慣和建立工作計(jì)劃ChangingHabitsandBuildingActionPlans確定你要改變的習(xí)慣Identifythehabityouwanttochange仔細(xì)確立你想要養(yǎng)成的習(xí)慣Carefullydefinethenewhabityouwishtodevelop盡可能開(kāi)始新的習(xí)慣Beginthenewbehaviorasstronglyaspossible在新的習(xí)慣牢固建立之前,決不改變Neverdeviatefromthebehavioruntilthenewhabitisfirmlyestablished請(qǐng)其他人幫你改變習(xí)慣Askotherpeopletohelpyouchange5完成日常工作和享受生活的12種方法

12waysyoucanaccomplishmoreandenjoyworkandlifeeveryday1.確立積極的心態(tài)2.明確目標(biāo)3.知道先做什么4.分析你的時(shí)間利用5.制定有效計(jì)劃6.按時(shí)間表去做7.排除干擾Developyour?Cando?attitudeClearlyestablishgoalsKnowwhattodobyprioritizingAnalyzeyourtimeuseMasterplanningforeffectivenessKnowwhentodothingsbyschedulingControlinterruptions

6完成日常工作和享受生活的12種方法8.提高會(huì)議效率9.掌握文字工作10.增加團(tuán)隊(duì)策略11.克服拖拉作風(fēng)12.建立團(tuán)隊(duì)工作?ImprovemeetingeffectivenessMasterpaperworkIncreasedelegationstrategiesConquerprocrastinationDeveloptimeteamwork7態(tài)度介紹Attitudes

Introduction時(shí)間是一種矛盾，我們永遠(yuǎn)不會(huì)有足夠時(shí)間，然而我們總會(huì)有時(shí)間。問(wèn)題不是時(shí)間不夠，而是如何管理時(shí)間。關(guān)鍵是集中精力干必須的事情而忽略非必須的事情。Timeisaparadox.Weneverseemtohaveenoughtime,yetwehaveallthetimethereis.Theproblemisnotashortageoftime,buthowwechoosetousethetimeavailabletous.Thekeyistoconcentrateontheessentials,andignorethenon-essentials.8態(tài)度介紹AttitudesIntroduction中國(guó)諺語(yǔ)：要有所為和有所不為，生活的哲理在于去粗取精ChineseProverb:Besidesthenobleartofgettingthingsdone,thereisthenobleartofleavingthingsundone.Thewisdomoflifeliesineliminatingthenon-essentials.9態(tài)度

關(guān)鍵是如何思考WhatYouThinkIsCritical

兩種類(lèi)型的人Internals內(nèi)向的人-堅(jiān)信能夠改變世界

Peoplewhobelievestronglythattheycanmakeadifferenceintheworld.Externals外向的人-認(rèn)為不能控制或影響發(fā)生的事情，他們只是對(duì)環(huán)境作出反應(yīng)，并且總是抱怨所發(fā)生的事。

APeoplewhobelievetheyhavenocontrolorinfluenceoverthethingsthathappentothem.Theysimplyreacttotheirenvironmentandusuallycomplainaboutwhathappenstothem.10？意志力力的關(guān)鍵鍵是欲望望Thekeytowill-poweriswant-power.如果你迫迫切需要要，你總總會(huì)找到到解決問(wèn)問(wèn)題的方方法。Ifyouwantsomethingstronglyenough,youwillusuallyfindthedisciplinenecessarytodoit.11Attitude態(tài)度度

避免免后悔AvoidRegrets后悔只是是生活的的一部分分Regretsarejustpartoflife.不可逆后后悔和可可逆后悔悔IrreversibleregretandReversibleregret后事不忘忘，前事事之師，，單必須須認(rèn)識(shí)到到我們可可以自由由改變未未來(lái)，生生活沒(méi)有有回頭路路，勇往往直前。。Weshouldlookbackandlearnfromthepast,butwemustalwaysrealizethatwearefreetochangethefuture.Lifehasalwaysonedirection,andthatisstraightahead.12Attitude態(tài)度度

自我我約束Self-disciplinePaysOff知道做什什么和單單純?nèi)プ鲎龅牟煌珼ifferencebetweenknowingwhattodoanddoingit.成功者和和失敗者者的不同同Differencebetweenwinnersandlosers實(shí)現(xiàn)和夢(mèng)夢(mèng)想的不不同Differencebetweenthosewhoachieveandthosewhoonlydreamaboutit自我約束束是以上上這些不不同的橋橋梁Self-disciplineisthebridgebetweenthesetwodifferences13？如果你你停止幻幻想，馬馬上去做做，自我我約束就就會(huì)很容容易Self-disciplineiseasierifyoustopthinkingaboutit,andsimplydoit.14Attitude態(tài)態(tài)度Self-disciplinePaysOff自自我約約束自我約束束指做你你應(yīng)該做做的事情情，而不不管你是是否喜歡歡去做。?！癝elf-disciplineissimplydoingwhatyouknowyoushoulddo,regardlessofwhetherornotyoufeellikedoingit.15？習(xí)慣是是成功的的關(guān)鍵，，獲得成成功的人人要養(yǎng)成成做其他他人不喜喜歡做的的事情的的習(xí)慣。。Habitsarethekeystosuccess.Successpeopleformthehabitofdoingthethingsthatothersdon’tliketodo16？當(dāng)你選選擇習(xí)慣慣的時(shí)候候，還應(yīng)應(yīng)選擇習(xí)習(xí)慣的結(jié)結(jié)果Whenyouchooseahabit,youalsochoosetheresultsofthathabit.17？Itisnotenoughtoknow;Youmustalsoact.Knowledgewithoutactionisimpotent.18？Presson.Nothingintheworldcantaketheplaceofpersistence.19目標(biāo)GoalsSMART特定的Specific可衡量的的Measurable可達(dá)到的的Achievable實(shí)際的Realistic限時(shí)的Timed20目標(biāo)Goals兩種方法法TwoApproaches結(jié)果Results活動(dòng)Activities？目標(biāo)專(zhuān)一一的人，，善于時(shí)時(shí)間管理理，獲得得更大成功Peoplewhofocusprimarilyontheirgoalstendtomastertheirtimeuseandaccomplishmore.21目標(biāo)Goals將多個(gè)目目標(biāo)聯(lián)系系在一起起LinkGoalsTogether應(yīng)將每天天、每周周、每月月和長(zhǎng)遠(yuǎn)遠(yuǎn)目標(biāo)聯(lián)聯(lián)系在一一起Daily,Weekly,MonthlyandLong-Rangegoalsshouldbelinkedtogether.確保短期期計(jì)劃服服從于長(zhǎng)長(zhǎng)遠(yuǎn)目標(biāo)標(biāo)Justbesureyourshorttermprojectsleadtolongertermgoals.-?對(duì)達(dá)達(dá)到長(zhǎng)遠(yuǎn)遠(yuǎn)目標(biāo)有有益嗎？？Doesithelptoaccomplishyourlong-termgoals?22Goals目目標(biāo)標(biāo)DeveloptheResultsHabit

養(yǎng)成成重視結(jié)結(jié)果的習(xí)習(xí)慣一定要養(yǎng)養(yǎng)成重視視結(jié)果的的習(xí)慣和和確定目目標(biāo)后努努力完成成的生活活方式Focusingonresultsmustbecomeahabit.Settinggoals,andstrivingtoreachthemmustbecomeawayoflife.不斷捫心心自問(wèn)你你所做的的事如何何幫你達(dá)達(dá)到預(yù)期期目標(biāo)Continuously,askyourselfhowwhatyouaredoingwillhelpyouachieveyourintendedresults.每天閱讀讀你的長(zhǎng)長(zhǎng)遠(yuǎn)目標(biāo)標(biāo)，以便便剔除那那些瑣碎碎的Readyourlongtermgoalseveryday,andusethemtohelpsortourallthetriviathatcomesyourway.23Goals目目標(biāo)標(biāo)時(shí)間就是是生命TimeIsLife時(shí)間管理理的方式式有如其其人Thewayyouspendallyourtimedefineswhoyouare.許多人不不能成功功的原因因是沒(méi)有有追求特特定目標(biāo)標(biāo)，他們們只是毫毫無(wú)目的的的干這這干那，，天真的的認(rèn)為事事情本身身會(huì)自由由發(fā)展，，或其他他人會(huì)關(guān)關(guān)心這些些事情。。Thereasonmorepeoplearenotsuccessfulisthattheydonotpursuespecificgoals.Theysimplyshiftfromoneactivitytoanotherwithoutanyfocusorpurpose,naivelyassumingthatthingswilltakecareofthemselvesorwillbetakencareofbyothers.24Goals目目標(biāo)時(shí)間就是是生命TimeIsLife人們最為為推介的的8個(gè)方方面Eightbroadareasthatpeoplevaluemost:－家庭Family－事業(yè)Career－精神生生活Spiritual－社會(huì)生生活SocialLife－經(jīng)濟(jì)穩(wěn)穩(wěn)定Financialstability－健康Health－個(gè)人發(fā)發(fā)展PersonalDevelopment－休閑Leisure？你對(duì)生生活中時(shí)時(shí)間的分分配滿(mǎn)意意嗎？Areyousatisfiedwiththewayyoudistributeyourtimeacrossalltheareasofyourlife?25目標(biāo)Goals樹(shù)立長(zhǎng)遠(yuǎn)遠(yuǎn)目標(biāo)，，確保你你在朝著著你真正正的目標(biāo)標(biāo)努力Determineyourlongrangeofgoals.Makesureyouareaimingatwhatyoureallywant.確立SMART目標(biāo)：特特定的、、可衡量量的、可可實(shí)現(xiàn)的的、實(shí)際際的、限限時(shí)的BesuretosetSMARTgoals:Specific,Measurable,Achievable,RealisticandTimed26Goals目標(biāo)標(biāo)?不要將將你的目目標(biāo)記在在心上，，把它們們寫(xiě)下來(lái)Don’’ttrytokeepyourgoalsinyourhead;writethemdown.？至少少每天天閱讀讀一次次你的的長(zhǎng)遠(yuǎn)遠(yuǎn)目標(biāo)標(biāo)，你你會(huì)很很易找找到剔剔除瑣瑣碎事事情的的辦法法Readyourlongrangegoalsatleastonceeveryday.Youwillfinditeasiertosortoutallthetriviathatcomesyourway.27Goals目標(biāo)標(biāo)？你應(yīng)應(yīng)有短短期目目標(biāo)，，知道道今天天做什什么，，長(zhǎng)遠(yuǎn)遠(yuǎn)目標(biāo)標(biāo)可以以增加加短期期目標(biāo)標(biāo)的連連續(xù)性性和意意義。。Youneedshortrangegoalstoknowwhattodotoday.Youneedlongrangegoalstoaddcontinuityandmeaningtoallyourshortrangegoals.？仔細(xì)細(xì)考慮慮你的的計(jì)劃劃，確確保達(dá)達(dá)到目目的，，明確確關(guān)鍵鍵步驟驟，什什么時(shí)時(shí)候該該做和和由誰(shuí)誰(shuí)去做做。Considerprojectscarefully.Makesuretheywillmoveyoutowardyourgoals.Identifythecriticalsteps,whentheyshouldbedoneandwhoshoulddothem.28Goals目標(biāo)標(biāo)？給你你的所所有計(jì)計(jì)劃設(shè)設(shè)定限限期，，估計(jì)計(jì)所需需的時(shí)時(shí)間以以確定定適當(dāng)當(dāng)?shù)拈_(kāi)開(kāi)始時(shí)時(shí)間，，避免免最后后一分分鐘匆匆忙行行事Setdeadlinesforallyourprojects.Estimatethetimeneededanddeterminethelogicalstartingtimetoavoidlast-minuterushjobs.29Goals目標(biāo)標(biāo)？Focusonyourgoalsatalltimes.Constantlyaskyourself,“WillwhatIamdoingrightnowhelpmeachievemygoals??”Iftheansweris‘‘““no”,thenswitchtosomethingelsethatwillhelp.時(shí)刻專(zhuān)專(zhuān)心于于你的的目標(biāo)標(biāo)，不不斷問(wèn)問(wèn)自己己我現(xiàn)現(xiàn)在所所做的的事對(duì)對(duì)達(dá)到到目標(biāo)標(biāo)有幫幫助嗎嗎？如如果無(wú)無(wú)幫助助，則則去干干有幫幫助的的事。。30Goals目標(biāo)標(biāo)Besureyouhaveatleastonesignificantgoaleveryday.Don’tquituntilyoureachyourdailygoals.Beforelongyouwilldevelopthehabitofsettinggoalsandreachingthem.每天至至少要要有一一個(gè)有有意義義的目目標(biāo)，，不達(dá)達(dá)目的的決不不罷休休。不不久你你就會(huì)會(huì)養(yǎng)成成制定定目標(biāo)標(biāo)和實(shí)實(shí)現(xiàn)目目標(biāo)的的習(xí)慣慣。31Goals目標(biāo)標(biāo)Writeoutlongrangepersonalgoals.Strivetobalanceyourtimeacrossallaspectsofyourlife.寫(xiě)出個(gè)個(gè)人的的長(zhǎng)期期目標(biāo)標(biāo)，盡盡力分分配你你所有有的時(shí)時(shí)間。。如果有有變，，修正正目標(biāo)標(biāo)。當(dāng)當(dāng)達(dá)到到目標(biāo)標(biāo)時(shí)，，一定定再樹(shù)樹(shù)立新新的目目標(biāo)。。Whenconditionschange,youmayneedtomodifyyourgoals.And,asyouachieveyourgoals,besuretosetnewones.32Priorities優(yōu)優(yōu)先先秩序序Often,weprefertoworkattasksthatwelikeorfindinteresting.Wedothiseventhoughtheseactivitiesmaycontributemuchlesstoyourgoalsthanthemoredifficult,complexactivities.我們常常常樂(lè)樂(lè)意做做喜歡歡和有有趣的的工作作，而而放棄棄那些些對(duì)達(dá)達(dá)到目目標(biāo)意意義更更大卻卻更難難更復(fù)復(fù)雜的的工作作。33Priorities優(yōu)先秩秩序ImportantandUrgent重要與與緊急急Importantthingsarethosethatcontributesignificantlytoourobjectives-theyhavehighvalue.Theytendtohavelong-termconsequences.重要的的事指指最有有目的的性、、價(jià)值值很大大和有有長(zhǎng)遠(yuǎn)遠(yuǎn)影響響的事事。Urgentthingsmayhaveonlyshort-termconsequences.Theymayormaynotrelatetoourobjectives.Theymayormaynotmakesignificantcontributions.緊急指指只有有短期期結(jié)果果的事事，未未必與與目標(biāo)標(biāo)有關(guān)關(guān)。34Priorities優(yōu)先秩秩序ImportantandUrgent重要與緊急急35Priorities優(yōu)先先秩秩序序ImportantandUrgent重要要與與緊緊急急O(jiān)neofthekeyprinciplesformasteringtimeistounderstandthatyouwillalwayshavetimeforthemostimportantthings……butnotifyoufillthedaywithunimportantthingsfirst.Yourchallengeistodecidewhatarethemostimportantthings,andthentofocusonthoseandignoreorworkaroundtheothers.時(shí)間間管管理理的的關(guān)關(guān)鍵鍵因因素素之之一一是是你你總總是是有有時(shí)時(shí)間間干干最最重重要要的的事事。。否否則則，，如如果果你你將將不不重重要要的的事事排排得得很很滿(mǎn)滿(mǎn)，，你你就就不不會(huì)會(huì)有有時(shí)時(shí)間間干干最最重重要要的的事事情情。。決決定定哪哪些些是是最最重重要要的的事事，，然然后后專(zhuān)專(zhuān)心心去去干干，，放放棄棄其其他他事事情情。。36Priorities優(yōu)先秩序TheParetoPrinciple柏拉圖原理This80-20rulescanberelatedtotheimportant-urgentconcept.Importantbutnoturgentitemsareusuallypartofthe20%thatcontributes80%toyourresults.二八理論與重重要-緊急概概念有關(guān)。重重要但不急的的事通常占20％，但能能達(dá)到89％％的目標(biāo)。37Priorities優(yōu)先秩序Thinkcarefullyaboutwhatprioritiesmeantoyou……abouthowyoudecidewhatisreallyimportant.Remember,youwillneverhavetimeforeverything,butyouwillhavetimeforthemostimportantthings.仔細(xì)考慮優(yōu)先先秩序?qū)δ阋庖馕吨裁?，，決定最重要要的事情，記記住，你永遠(yuǎn)遠(yuǎn)不會(huì)有時(shí)間間做所有的事事情，但你有有時(shí)間做最重重要的事情。。38Priorities優(yōu)先秩序Mostpeoplestartwiththequick,easyenjoyablethingsfirst.Instead,startwiththeimportantthingsfirst.大部分人從快快速、簡(jiǎn)單和和有趣的事干干起，但應(yīng)從從最重要的事事情干起。Justbecausesomethingisurgent,doesn’tmeanit’simportant.Importantactivitiesarethosewhichhelpyouachieveyourgoals.緊急的事不一一定是重要的的事，能幫助助你達(dá)到目標(biāo)標(biāo)的事才是重重要的事。39Priorities優(yōu)優(yōu)先秩序Learntodistinguishbetweenimportantandurgent.學(xué)分區(qū)分重要要和緊急的事事Don’tallowtrivialthingstocrowdouttheimportantthings.不要讓瑣碎的的事情擠掉重重要的事。Don’talwaysdosomeoneelse’srequestsattheexpenseofyourowntopprioritytasks.Learnwhentosayno.Doitlogically,firmlyandtactfully.不要犧牲你自自己最重要的的事，去干其其他人要你干干的事，學(xué)會(huì)會(huì)什么時(shí)候說(shuō)說(shuō)不，但要合合理、堅(jiān)決和和有藝術(shù)性。。40Priorities優(yōu)優(yōu)先秩序Constantlyswitchingprioritiesoftenresultsfromfailuretoestablishprioritiesinthefirstplace.Thebestwaytosetprioritiesisonthebasisofimportance.由于沒(méi)有確定定優(yōu)先秩序造造成不斷改變變優(yōu)先秩序，，最好的辦法法是根據(jù)重要要性來(lái)確定優(yōu)優(yōu)先秩序。Don’tconstantlyswitchprioritiesjustbecausepeoplemakelouddemands.Beverycarefulaboutwhichsqueakywheelsgetgreased.不要因?yàn)樗巳说母蓴_不斷斷改變優(yōu)先秩秩序，慎重考考慮哪個(gè)吱吱吱叫的輪子該該擦油。41AnalyzingNoonecanreallymastertheirtimeuseuntiltheyknowhowtheyspendtheirtimenow.Wouldyouexpectadoctortoprescribeacurewithoutdiagnosingtheproblem?Youcan’’tprescribegoodtimecureswithoutdiagnosingtheproblem.只有知道如何何支配時(shí)間的的人才能充分分利用時(shí)間。。難道你希望醫(yī)醫(yī)生在未下診診斷前就開(kāi)藥藥嗎？沒(méi)有明明確診斷就不不可能得到及及時(shí)治療。42Analyzing分析KeepaTimeLog建立時(shí)間日志志Knowtimehabitsintheprocess.在日志記錄過(guò)過(guò)程中，了解解你的時(shí)間支支配習(xí)慣。Understandingyourtimepatternsmakeiteasierforyoutoknowhowtocreatebetterones.認(rèn)識(shí)你的時(shí)間間支配方式，，使你知道如如何更好支配配時(shí)間。Helpanswerthequestion：Whocontrolsmytime?幫助回答:““誰(shuí)控制制我的時(shí)間？？”Recordingatimelogisthebestwaytodiscoverexactlyhowyouspendyourtime.記錄時(shí)間日志志是你發(fā)現(xiàn)支支配時(shí)間的最最好辦法。43Analyzing分析ReturnonTimeinvested總結(jié)投入的時(shí)時(shí)間?Kaizen?Sumsuptherationaleforanalyzingtime.Kaizenmeanscontinualincrementalimprovement.Whateverourtimehabitsare,wedidn’tgetthemovernight.Wewillnotchangeeverythingovernight,either.Theimportantpoint,though,isthatwecanchange.Bycontinuallylooking,youwillfindmoreandmorewaystoimprove.That’sthewholepointofanalyzingandmasteringyourtime.Kaizen總結(jié)了分析時(shí)時(shí)間的基本原原理。Kaizen指的的是不斷改善善，不管我們們有什么樣的的作息習(xí)慣，，我們不可能能一夜養(yǎng)成，，我們也不可可能一夜之間間改變它們，，然而重要的的一點(diǎn)是我們們能改變它們們。通過(guò)不斷斷觀(guān)察，你就就會(huì)發(fā)現(xiàn)越來(lái)來(lái)越多的改變變辦法，這就就是分析和掌掌握時(shí)間的全全部要點(diǎn)。44Analyzing分析Everythingyoudoeitherhelpsyouorhindersyou.Onceyourtimeisspent,itcan’berecovered.不管你做的有有益還是有害害，時(shí)間一去去不返。Thekeyistomakesureyouractivitiesareconsistentwithyourgoals.關(guān)鍵是你的行行動(dòng)和你的目目標(biāo)要一致。。Keeparecordofhowyouspendyourtimeforatleastoneweekeveryyear.Amonthwouldbeevenbetter.Discoverwhatyoudo.Whenyoudoit,whyyoudoit.每年至少有一一周時(shí)間來(lái)規(guī)規(guī)劃如何支配配你的時(shí)間。。一月更好，，發(fā)現(xiàn)干了什什么，什么時(shí)時(shí)候和為什么么去干。45Analyzing分析Analyzing分析Askotherstotellhowyouwasteyourtime,orhowyoucouldspendyourtimebetter.Theymayseewhatyoucan’’tsee.請(qǐng)教旁人告訴訴你你浪費(fèi)了了哪些時(shí)間，，你怎樣才能能更好地管理理時(shí)間，旁觀(guān)觀(guān)者清。Practicekaizen.Striveforcontinualimprovement.按Kaizen的方法不不斷努力去做做。46Analyzing分析Regularlyexamineworkproceduresforjobsyouaredoing.Whatarethestepsinvolved?Whodoesthem?Whenaretheydone?Cananystepsbeeliminated,shortened,orsimplified?定期檢查工作作程序、步驟驟、參與者和和工作時(shí)間，，看到省略、、縮短或簡(jiǎn)化化什么步驟。。47Analyzing分析Askyourpeers,stafforteamtohelpbrainstormfornewideas.Lookforwaystoeliminatesteps,combineoperations,shortenprocedures,streamlinepaperwork,removebottlenecks.請(qǐng)教你的同輩輩人、職員或或同事，更新新觀(guān)念，尋找找省略步驟，，合并、縮短短程序、提高高工作效率和和去除瓶頸的的辦法48Analyzing分析Don’tover-reacttosomethingthatisnotreallyacrisis.Don’tinvestmoretimeandenergyinasituationthanitisworth.UsetheInportant/Urgentgrid.對(duì)不是真正緊緊急的事不要要反應(yīng)過(guò)敏，，投入過(guò)多的的時(shí)間和精力力。應(yīng)用重要要/緊急法則則。Keeprecordsofyourcrises.Analyzethem,lookforpatterns.Aretheyrecurringoruniquecrises?Cananyofyourcrisesbepredicted?將緊急的事記記錄下來(lái)，加加以分析找出出解決方法。。是重復(fù)發(fā)生生的還是偶然然出現(xiàn)的？是是否是預(yù)料之之中的。49Analyzing分析Iffaceswithconstantlyrecurringcrises,findoutwhythingskeepgoingwrongandfixthem.Manyrecurringcrisesarecausedbypoorplanning,poorcoordinationandpoorfollow-up.如果緊急的事事反復(fù)發(fā)生，，找出問(wèn)題的的原因，加以以糾正。許多多是由于計(jì)劃劃不周、協(xié)調(diào)調(diào)不力和未加加以追究造成成的。50Planning計(jì)劃劃Fewspendasmuchtimeplanningastheyshould.Manyclaimtheydon’thavetimetoplan.However,planningisahabit.Peoplewhoplanregularlymasterthehabitofplanning.很少人花足夠夠的時(shí)間進(jìn)行行計(jì)劃，宣稱(chēng)稱(chēng)沒(méi)有時(shí)間。。要知道計(jì)劃劃是一種習(xí)慣慣，只有有計(jì)計(jì)劃習(xí)慣的人人才能定期做做計(jì)劃。Manyofusfailtoplanbecauseweareaction-oriented.Asaresult,wereacttowhateverhappensaroundus.Planningistheonlywaytobreakoutofthereactivepatterm.許多人沒(méi)有計(jì)計(jì)劃的原因是是屬于行動(dòng)支支配型，結(jié)果果對(duì)周?chē)l(fā)生生的事窮于應(yīng)應(yīng)付，計(jì)劃是是避免應(yīng)付的的唯一辦法。。51Planning計(jì)劃劃PlanworkandTime工作和時(shí)間計(jì)計(jì)劃ThekeyistoplanbothWorkandTime.關(guān)鍵要同時(shí)計(jì)計(jì)劃工作和時(shí)時(shí)間WorkPlan工工作計(jì)劃1.Results-Whataremygoals?whatdoIexpecttoaccomplish?結(jié)果-什么是是我的目標(biāo)？？希望完成什什么？2.Activities-WhatwillIhavetodotogetthoseresults?行動(dòng)-我必須須做什么才能能得到這些結(jié)結(jié)果？3.Priorities-Whataretheprioritiesinvolved?優(yōu)先秩序-最最先做什么？？52Planning計(jì)劃劃PlanworkandTime工作和時(shí)間計(jì)計(jì)劃TimePlan時(shí)間計(jì)計(jì)劃4.Timeestimates-Howmuchtimewilleachactivityrequire?估計(jì)時(shí)時(shí)間-每一一次活活動(dòng)需需要多多長(zhǎng)時(shí)時(shí)間？？5.Schedules-WhenwillIdoeachactivity?日程表表-何何時(shí)做做每一一項(xiàng)工工作？？6.Flexibility-HowmuchflexibilitymustIallowfortheunexpectedthingsIcan’tcontrol？彈性時(shí)時(shí)間-必須須定出出多少少?gòu)椥孕詴r(shí)間間以應(yīng)應(yīng)付不不能控控制的的事情？53Planning計(jì)計(jì)劃劃TakeControl控制Planningisanattempttocontrolasmuchofyourtimeaspossible.Butyoucan’tcontroleverything.Manythingsaresimplybeyondyourcontrol.計(jì)劃就就是試試圖控控制盡盡可能能多的的時(shí)間間，但但你不不能控控制所所有事事情，，許多多事情情不受受你的的控制制。However,theideaistocontrolwhatevertimeyoucancontrol,soyoucanspendasmuchtimeaspossibleonimportanissues.然而，，理想想的是是控制制你能能控制制的時(shí)時(shí)間，，只有有這樣樣你才才能盡盡可能能多的的將你你的時(shí)時(shí)間花花在重重要的的事情情上。。54Planning計(jì)計(jì)劃劃weeklyandDailyplans每每周周和每每日計(jì)計(jì)劃Dailyto-dolististhemostcommon.每日工工作表表最常常用。。Weeklyplanningisevenbetter.Itprovidesalongerperspectiveandallowsmoreroomforoptions.Youcanusethesamesixquestionstodevelopadailyplanoraweeklyplan.每周計(jì)計(jì)劃更更好，，使你你有一一個(gè)更更長(zhǎng)的的計(jì)劃劃和更更多的的選擇擇余地地。你你可用用同樣樣的6個(gè)問(wèn)問(wèn)題來(lái)來(lái)建立立每日日計(jì)劃劃或每每周計(jì)計(jì)劃。。Ifpossible,makeweeklyplanattheendoftheprecedingweek..如有可可能在在上周周末建建立每每周計(jì)計(jì)劃。。55Planning計(jì)計(jì)劃Flexibilityisthekeytosuccessfulplanning.Allowtimeforunexpectedthingsyoucan’tcontrol,likeinterruptions,problemsandcrises.彈性時(shí)時(shí)間是是計(jì)劃劃成功功的關(guān)關(guān)鍵，，要留留有余余地以以應(yīng)付付不可可控制制的時(shí)時(shí)間，，如干干擾、、故障障和緊緊急。。Beslowtoalteryourplanwhentheunexpectedstrkes.Athoughtfulresponseisusuallybetterthanjustreactingtoevents.當(dāng)有不不可預(yù)預(yù)料的的事發(fā)發(fā)生時(shí)時(shí)，不不要過(guò)過(guò)快改改變計(jì)計(jì)劃，，深思思熟慮慮后再再做決決定。。56Writeaplanforeveryweek.AnexcellenttimetodothisisonFridayafternoonbeforeyouleavework.Askotherpeopletodothesamething.Meetwithkeypeopletoreviewtheplansfornextweek,andcoordinateprioritiesandactivities.寫(xiě)出每每周計(jì)計(jì)劃，，最好好的時(shí)時(shí)間是是在周周五下下午離離開(kāi)工工作之之前，，讓其其他人人也做做同樣樣的事事情。。請(qǐng)關(guān)關(guān)鍵人人物審審查你你的計(jì)計(jì)劃，，幫你你協(xié)調(diào)調(diào)優(yōu)先先秩序序和安安排活活動(dòng)。。Planning計(jì)計(jì)劃57Makesureyourdailyto-dolisthasprioritiesandtimeestimates.Yourunoutoftime,notwork.明確你你的日日程表表中有有優(yōu)先先處理理的事事和時(shí)時(shí)間估估計(jì)。。要知知道是是你自自己而而非工工作使使你沒(méi)沒(méi)有時(shí)時(shí)間。。Makesuredeadlinesandtimeestimatesarerealistic.Don’tignorethem.保證期期限估估計(jì)切切實(shí)可可行。。不要要忽略略。Planning計(jì)計(jì)劃58Planning計(jì)計(jì)劃Learntocontrolyourunplannedactionimpulses.學(xué)會(huì)控控制計(jì)計(jì)劃外外的行行為沖沖動(dòng)。。Bepreparedforaproductivestarttomorrowmorning.Setthingsouttonightbeforeyouleave，，sothey’llbereadywhenyougetthere.為明天天早晨晨的工工作做做準(zhǔn)備備。今今晚離離開(kāi)之之前將將事情情安排排就緒緒，明明天一一到，，馬上上工作作。59Scheduling日程表表Planningisdecidingwhattodo.計(jì)劃就就是決決定干干什么么Schedulingisdecidingwhentodo.日程安安排是是決定定什么么時(shí)候候干Schedulingissimplypickingatimetodotheactivities.日程安安排就就是確確定干干事的的時(shí)間間Schedulingisthesecretformakingthingshappen.Planningisanintention;schedulingismorelikeacommitment.Thingswhicharenotscheduledmayneverhappen.Ifyouwantittohappen,scheduleit.日程是是做事事的秘秘訣；；計(jì)劃劃是一一種打打算；；日程程更像像一個(gè)個(gè)許諾諾，沒(méi)沒(méi)有安安排進(jìn)進(jìn)日程程的事事不要要去做做，想想做的的事要要安排排進(jìn)日日程里里。60Scheduling日程表表MaintainFlexibility留留有彈彈性時(shí)時(shí)間Youmustleaveroomfortheunexpectedwhenyouareconstructingyourschedule.當(dāng)你執(zhí)執(zhí)行你你的日日程時(shí)時(shí)，要要留有有余地地。Remember,interruptionsareapartofyourjob.Planningforinterruptionsmeansleavingroomfortheminyourschedule.請(qǐng)記住，，干擾是是你工作作的一部部分，要要在日程程中留有有余地。。61Scheduling日程表ScheduleQuietTime安安排安靜靜時(shí)間Abigbenefitofquiettimeisthatinonehourofscheduledquiettime.Youcangetasmuchdoneasyoucouldinthreeorfourhoursofregulartime.安靜時(shí)間間的最大大好處是是一小時(shí)時(shí)安靜時(shí)時(shí)間的收收獲相當(dāng)當(dāng)于平時(shí)時(shí)的3-4小時(shí)時(shí)。Turnofftelephone,blockdrop-invisitorsforawhile,gotothelibrary,findanemptyconferenceroomoraskforhelpfrominyourworkarea.關(guān)掉電話(huà)話(huà)，回避避來(lái)訪(fǎng)。。去圖書(shū)書(shū)館，找找一個(gè)空空會(huì)議室室或在你你工作區(qū)區(qū)尋求幫幫助。62Scheduling日程表GetanearlyStart及早開(kāi)開(kāi)始Getagoodproductivestartandyou’remorelikelytohaveasuccessful,productiveday.一個(gè)卓有有成效的的開(kāi)始，，使你擁?yè)碛谐晒?、高效效的一天天。Startearlycanhave3differentmeanings:及早開(kāi)始始有三種種不同的的含義:-Itmightmeanstartingthedayatanearlierhour.每天早一一點(diǎn)開(kāi)始始。-Itmightmeanstartingtoworkwhenyougettowork.一旦工作作，馬上上開(kāi)始。。-Itmightmeanstartingonprojectsearlierthanyounormallywould,givingyourselfmoreleadtime.提早開(kāi)始始實(shí)施你你的計(jì)劃劃，使你你有更多多的領(lǐng)先先時(shí)間。。63Scheduling日程表Nothingeverhappensinyourlifeuntilyoucreatethespaceforittohappenin.Thatmeansscheduling.除非你留留有時(shí)間間，否則則事情不不會(huì)發(fā)生生，這就就是日程程安排。。Schedulethemostimportantactivitiesforeachday.Thissimplymeanspickingaspecifictimetodothem.Thingsthatarescheduledaremuchmorelikelyhappen.挑出特定定的時(shí)間間去干最最重要的的事。計(jì)計(jì)劃中的的事情最最可能發(fā)發(fā)生。64Scheduling日程表Don’’thesitatetotakelargetimeblocksforimportantwork.Schedulequiettimesoyouwon’tbeinterrupted.不要猶豫豫，利用用大塊時(shí)時(shí)間去干干重要的的事情。。留出安安靜時(shí)間間，以防防干擾。。Preparetomorrow’sschedulebeforeyouleaveworktoday.You’’llsleepbetter,andyouwon’triskstartingyourdaybyreactingbeforeyouconsiderwhat’sreallyimportant.今天離開(kāi)開(kāi)工作時(shí)時(shí)，準(zhǔn)備備明天的的日程。。你可安安然入睡睡，而不不會(huì)在明明天開(kāi)始始工作之之前還未未考慮什什么是真真正重要要的事。。65Scheduling日程表Makealistofsmallmini-jobsthatonlyrequireafewminutes.Whenyouhavelittletimegapsduringtheday,dooneofthemini-jobsinsteadofwastingthosefewminutes.列出幾分分鐘就能能完成的的事情，，插空去去做，以以免浪費(fèi)費(fèi)時(shí)間。。Grouprelateditemsandactionswheneverpossible.將相關(guān)的的項(xiàng)目和和事情合合起來(lái)去去做。66Scheduling日程表Besuretoallowenoughtimeforeachactivity.Mostpeopleareoverlyoptimistic.Theydon’tallowenoughtime,andtheyoftenstartlate.Asaresult,theirjobsaremorefranticandpressuredthantheyneedtobe.給每一項(xiàng)項(xiàng)活動(dòng)足足夠時(shí)間間，許多多人由于于過(guò)分樂(lè)樂(lè)觀(guān)，未未留足夠夠時(shí)間，，工作開(kāi)開(kāi)始過(guò)晚晚，結(jié)果果工作一一團(tuán)糟，，承受更更大壓力力。Settimelimitsforeverythingyoudo.Trytofinishwithinthetimeallowed.對(duì)每件事事設(shè)定期期限，努努力在規(guī)規(guī)定時(shí)間間內(nèi)完成成。67Scheduling日程表Wheneverpossible,setappointmenttoseepeople.Callaheadandconfirmthattheywillbethere.如有可能能，與人人約會(huì)先先打電話(huà)話(huà)確定。。Scheduleregulartimesfortalkingwithkeypeople.定期與重重要人物物會(huì)談。。68Scheduling日程表Identifyyourprimetime,thetimeofdaywhenyou’reatyourbest,whenyoudoyourbestwork.Trytosetthistimeasideforimportantprojects,makingimportantdecisionsordoingcreativework.確定你的的黃金時(shí)時(shí)間，即即一天中中最好的的時(shí)間去去做最好好的工作作。把這這段時(shí)間間留給最最重要的的事、最最重要的的決定和和干創(chuàng)新新工作。。Scheduletimetodoitrightthefirsttime.Youwon’thavetowastetimedoingitove.確定首次次做事時(shí)時(shí)間，你你就不必必浪費(fèi)時(shí)時(shí)間重新新去做。69Interruptions干擾Thinkofitsimplyaspartofthejob.Youwillbelessfrustrated.將干擾考考慮進(jìn)你你的工作作，你就就會(huì)減少少挫折。。Thebasicideaistoaccepttheuncontrollableandcontrolthecontrollable.有些事情情是不可可控制的的，接受受這一事事實(shí)，才才能控制制不可控控制的事事。Thekeyistoallowenoughtimeinyourscheduleforunexpected,uncontrollableevents.關(guān)鍵是留留有余地地，應(yīng)付付未預(yù)期期的不可可控事件件。70Interruptions干擾AnalyzeInterruptions干干擾分分析Keeprecords.Notewhointerruptsyou,whentheyinterrupt,howlongittakesandwhatitisabout.Itwouldbefarbettertoanalyzethem,andsystematicallyworkatcontrollingthem.InthewordsoftheancientGreekphilosophers,?Itisbettertolightonecandle,thancursethedarkness.記錄下來(lái)來(lái)。注意意誰(shuí)在干干擾你？？什么時(shí)時(shí)間？多多長(zhǎng)時(shí)間間？什么么事？最最好分析析一下，，有系統(tǒng)統(tǒng)地去控控制它們們。古希希臘哲學(xué)學(xué)家如是是說(shuō):““點(diǎn)點(diǎn)燃一根根蠟燭勝勝于咒罵罵黑暗。?！?1Interruptions干擾

BunchThingsTogether將將事情合合在一起Askpeopletoholdalltheroutineitemstogooverthematonetime.Youbunchyourroutineitems,too.將所有的常常規(guī)事件合合在一起一一次審查。。Scheduleregularmeetingswithkeypeople.Encouragepeopletosetappointmentsinsteadofrelyingsomuchonspontaneousdrop-invisits.定期與重要要人物會(huì)面面。提倡預(yù)預(yù)約而不要要過(guò)多指望望偶然會(huì)面面。72Interruptions干擾

TametheTelephones控制制電話(huà)Abouthalfofallbusinesscallsaren’taboutbusiness.大約一半的的商業(yè)電話(huà)話(huà)與商業(yè)無(wú)無(wú)關(guān)。Poorlyconductedconversationsdon’taccomplishmuch.安排很差的的談話(huà)，效效果不會(huì)太太成功。73Interruptions干擾

CurbSocializing控控制社會(huì)活活動(dòng)Socializingislikeaspirin:alittlehelpsalot,buttoomuchcanbedeadly.Theissueismoreamatterofdegree.社會(huì)活動(dòng)像像阿司匹林林，少量有有助，太多多致死。Wewanttocontinuethenecessarysocializingandstoptheunnecessarypart.應(yīng)繼續(xù)必要要的，而終終止不必要要的社會(huì)活活動(dòng)。Socializingcanbereducedwithoutbecomingantisocial.在沒(méi)有反社社會(huì)傾向的的前提下，，社會(huì)活動(dòng)動(dòng)可以減少少。74Interruptions干擾

InterruptionsArePeople人人的干擾Interruptionsarepartofyourjob,butthatdoesn’tmeanyoumustbeatthemercyofwhateverinterruptionsoccur.干擾是你工工作的一部部分，但決決不意味容容忍所有的的干擾。Practicepreventionandreductiontechniqueswheneveryoucan.盡可能預(yù)防防和減少干干擾。75Interruptions干擾

KeyConcepts要點(diǎn)點(diǎn)Keepinterruptionsshortandyouwillsolvehalftheproblem.縮短干擾，，你就會(huì)解解決一半的的問(wèn)題。Consideralternatives,suchaselectronicmail,voicemailorfax.采用其它方方法，如電電子郵件、、留言或電電傳。Bunchthingstogetherandhandleseveralthingsinonevisitorcall.將事情串在在一起，通通過(guò)一次訪(fǎng)訪(fǎng)問(wèn)或電話(huà)話(huà)解決幾個(gè)個(gè)問(wèn)題。76Interruptions干擾

KeyConcepts要點(diǎn)點(diǎn)Standupwhensomeonecomesintoyouroffice,orwhenyouanswerthephone.當(dāng)有人進(jìn)入入你的辦公公室或接電電話(huà)時(shí)站起起來(lái)。站起起來(lái)可幫助助你控制干干擾時(shí)間。。Standingupgivesyoubetterpositionforcontrollinghowlongtheinterruptionlasts.Youcanbeginwalkingoutofyouroffice(ortellingthecalleryoumustgo)tomorequicklyconcludetheinteraction.你可走出辦辦公室（或或告訴來(lái)電電話(huà)的人你你必須走））以盡快結(jié)結(jié)束干擾。。77Interruptions干擾

KeyConcepts要點(diǎn)點(diǎn)Rearrangeyourfurnituresoyoudon’tfacethedoororthetrafficflow.重新安排你你的家具，，不要面對(duì)對(duì)門(mén)口或交交通。Getthroughthesmalltalkasquicklyaspossible.Getrighttothepointandstaythere.盡快結(jié)束談?wù)勗?huà)，開(kāi)門(mén)門(mén)見(jiàn)山，不不要偏題。。78Interruptions干擾

KeyConcepts要點(diǎn)點(diǎn)Inopenworkareas.Turndowntheleveloftelephonebellsorringers.Betterstill,Tryblinkinglightsinsteadofbells.在開(kāi)放工作作區(qū)，開(kāi)小小電話(huà)鈴聲聲，最好用用提示燈代代替鈴聲。。Aftertheinterruption,trainyourselftogorightbacktothedeskyouweredoing.Don’tusetheinterruptionasanexcusetodriftaimlessly.受到打擾后后，盡快返返回你的工工作，不要要以打擾為為借口，毫毫無(wú)目的地地晃來(lái)晃去去。79Meetings會(huì)會(huì)議Mostpeoplecomplainthatmeetingsaremajortimewasters.Thefollowingsignusedtohangonthewallofonecompany.大部分人抱抱怨會(huì)議是是時(shí)間的浪浪費(fèi)因素，，某公司的的墻上貼有有如下標(biāo)語(yǔ)語(yǔ)：?Intelligenceisnosubstituteforinformation;智慧不能代代替信息;熱情不能能代替能力力;意愿不不能代替經(jīng)歷;有一一天有人加加了一句話(huà)話(huà)：會(huì)議不不能代替進(jìn)進(jìn)步。Enthusiasmisnosubstituteforability;Willingnessisnosubstituteforexperience.Thenonedaysomeoneaddedanewline:?Andameetingisnosubstituteforprogress.80Meetings會(huì)會(huì)議

Who’sresponsible?誰(shuí)的責(zé)任任？Alltheattendeesshouldberesponsibleformakingthemeetingsworkwell.However,thepersoninchargemustcarrythebluntofresponsibility.所有與會(huì)人人員都有責(zé)責(zé)任使會(huì)議議開(kāi)好，然然而主持者者應(yīng)負(fù)主要要責(zé)任。81Meetings會(huì)會(huì)議

Who’sresponsible?誰(shuí)的責(zé)任任？Differentpeoplereacttobeinginchargeofmeetingsindifferentways.Someseeitasanopportunitytodominatethegroup.Othersarecaughtuponlyinthesocialprocessofgroupinteraction,withlittleneedforachievement.Someusemeetingstojustifyinactivity.不同人對(duì)辦辦會(huì)有不同同的看法。。有人將其其視作支配配別人的機(jī)機(jī)會(huì)；有些些人重視開(kāi)開(kāi)會(huì)時(shí)的社社會(huì)過(guò)程，，并不求得得到多少；；有些人利利用辦會(huì)證證明自己活活躍。82Meetings會(huì)議

Who’sresponsible?誰(shuí)的責(zé)任？？Themajority,however,trulywishtodosomethingeffective,butmaynotknowhow.Ironically,whileallorganizationsneedproductivemeetings,onlyahandfuldoanythingtoteachpeopletomastertheskillsneededtoplanandcontrolgoodmeetings.然而，大部部分人真正正希望做點(diǎn)點(diǎn)事，但不不知如何去去做。盡