企業(yè)管理采購程序中英文含流程圖資料

【最新資料,Word版，可自由編輯！】【最新資料,Word版，可自由編輯！】采購程序PURCHASINGPROCEDURE修訂日期修訂單號修訂內(nèi)容摘要頁次版次修訂審核批準(zhǔn)2011/03/30/系統(tǒng)文件新制定4A/0///批準(zhǔn)：審核：編制：采購程序PURCHASINGPROCEDURE1.Purpose目的ProvideaconsistentmethodforassuringpurchasedmaterialmeetXXXXandcustomerrequirementsandoptimizepurchasingcostandefficiency.為了確保所采購的物料滿足xxxx公司及客戶的需要，優(yōu)化采購成本及效率。2.Scope范圍Applytoalldirectandindirectmaterialusedforfinishgoodsandnon-productionmaterial.所有用于成品或生產(chǎn)當(dāng)中的直接或間接物料。3.ReferenceDocument參考文件4.1Purchasingcontrolflowchart(DirectMaterial)OP-PU-FC-01采購控制流程圖(直接物料)4.2Purchasingcontrolflowchart(IndirectMaterial)OP-PU-FC-02采購控制流程圖(間接物料)4.3RTVcontrolflowchartOP-PU-FC-03退貨流程圖4.4ApprovalVendorList(DirectMaterial)OP-PU-FO-01合格供應(yīng)商清單4.5LeadTimeSummary(DirectMaterial)OP-PU-FO-02交貨周期匯總4.6SortingCostmonthlyreportOP-PU-FO-05挑選費用月報表4.7PurchaseRequestOP-MC-FO-03采購申請表5.Definition定義5.1MPS-MasterProductionSchedule主生產(chǎn)計劃5.2MRB–MaterialReviewBoard物料評審會5.3MRP–MaterialRequestPlan物料需求計劃5.4PO-PurchaseOrder采購單5.5PR-PurchaseRequest采購申請表6.Generalprocedure一般程序6.1Responsibilities責(zé)任人6.1.1BuyerisresponsibleforcreatingPO,issuingPOtosupplierandfollowingupdelivery.采購員負(fù)責(zé)下訂單，分發(fā)訂單及跟蹤交期。6.1.2PurchasesupervisorisresponsibleforPOchecking.采購主管負(fù)責(zé)審查PO。6.1.3MaterialmanagerisresponsibleforapprovePO’s.物料經(jīng)理負(fù)責(zé)批準(zhǔn)PO。6.2Directmaterialpurchase直接物料采購6.2.1PurchaseOrderRelease下訂單6.2.1.1MCrunMRPandgeneratematerialshortagereportbaseonMPSandinventory,andsendtheMRPshortagetotheBuyer.MC根據(jù)主生產(chǎn)計劃及庫存作出欠料清單給到采購員。6.2.1.2Buyerverifiesquantity,ensureallnumbersarecorrectanddescriptionsareclearly.采購員核對數(shù)量，確保所有數(shù)字正確及描述清楚。6.2.1.3AccordingtoAVLanddifferentsupplieroritems,thebuyerwillcreatePO’sfortheshortageitems.采購員根據(jù)欠料清單開出PO。6.2.1.4BuyerprintPOandensurePOcoverthefollowingterms,采購員打印PO確保PO包含以下內(nèi)容，6.2.1.4.1PurchaseOrdernumber訂單號碼6.2.1.4.2Descriptionandrevisionofproductwhereapplicable物料描述及版本6.2.1.4.3Deliverydate要求交貨時間6.2.1.4.4F.O.Bpointandshipmentmethod運輸方式及條款6.2.1.4.5Paymentterms付款方式6.2.1.4.6Suppliernameandaddress供應(yīng)商名稱及地址6.2.1.4.7POissuedatePO發(fā)行時間6.2.1.4.8BuyernameandIDcode采購員名字及ID編號6.2.1.4.9Price,quantityandamount單價，數(shù)量及金額6.2.2PurchaseOrderapproval采購訂單審批6.2.2.1AuthoritylevelsofPOshouldbecomplyingwithProcurementauthoritylevelspolicy采購訂單的審批必須遵循授權(quán)程序.6.2.2.2BuyermustensureallitemsinPOarecorrectandnoanymissing.采購員必須確保PO當(dāng)中的條款正確及完整性。6.2.2.3Buyermustfollowupallapprovedmaterialcardtoensurebeacknowledgedbysupplier.采購員必須遵照確認(rèn)樣，及時通知供應(yīng)商。6.2.3PurchaseOrderdistributing訂單發(fā)行6.2.3.1BuyerFaxesore-mailPOtosupplierfirstlyandarrangesoriginalcopytosupplierifrequested.采購員將PO傳真或電郵給供應(yīng)商，或應(yīng)要求安排原件給供應(yīng)商。6.2.3.2BuyersendsacopyofPOtowarehouseforreceivingandsendstheoriginalPOtoFinancedepartmentforpayment.采購員將一份PO復(fù)印件給到貨倉,同時將PO原件給到財務(wù)作付款。6.2.4Suppliercommitmentanddeliveryfollowup供應(yīng)商交期回復(fù)及追蹤6.2.4.1BuyerconfirmsPOreceivedbysupplier,andgetsupplier’sformalcommitmentasearlieraspossible.采購員必須確保供應(yīng)商收到PO，并盡快得到供應(yīng)商的書面交期回復(fù)。6.2.4.2Buyerupdatessupplier’scommitmentintheMPS.采購員核實交期回復(fù)是否符合生產(chǎn)需要。6.2.4.3BuyermustclarifyanydifferencefromoriginalPOwithsupplierandreportsactivitiesandactualorpotentialproblemtoMaterialsManager.采購員必須與供應(yīng)商澄清任何異議，并將事情及現(xiàn)有或潛在問題匯報給物料經(jīng)理。6.2.4.4Buyerfollowsupactualdeliverydaterefertosupplier’scommitmentandkeepgoodandclosecommunicationwithsupplierandmaterialcontrolteamifanydifference.采購員根據(jù)供應(yīng)商交期回復(fù)跟蹤交貨，并與供應(yīng)商及物控人員就任何異常保持良好溝通。6.2.4.5Buyermustgetsupplier’sdocumentalcommitmentforanyPOadjustmentsanddeliverychanges.采購員必須要求供應(yīng)商就PO更改、交期更改提供書面文件。6.2.5POchangeorcancellation采購訂單修改或取消6.2.5.1IfthereisanychangerelatedtoQuantity,Quality,Deliveryscheduleandotherterms,thebuyermustrevisePOandsendtosupplierimmediatelyandkeepalladjustmentinformationasarecord.如果有任何關(guān)于數(shù)量、質(zhì)量、交期或其它條款更改，采購員必須立即修改采購訂單并傳給供應(yīng)商并保存好相關(guān)記錄。6.2.5.2IfneedtocancelPObecauseofcustomerorderchangedorcanceled,buyermustadjustPOandclarifyliabilityforcancellationwithsupplierandkeeprecord.Meanwhile,reporttheliabilityreporttotopmanagement.如因客戶更改或取消而有必要更改或取消PO，采購員必須與供應(yīng)商澄清雙方責(zé)任并保存好相關(guān)記錄，同時將責(zé)任匯報給管理高層。6.2.6Purchasingmaterialreceivingandverification采購物料收貨及檢驗6.2.6.1ThestorekeeperreceivesgoodsaccordingtoPOandkeepsitinwarehouse.倉管員依據(jù)采購單收貨和妥善保管。TheIQCverifiesthequalityandsignstheIncomingQualityInspectionReportandfeedbacktobuyer.IQC檢驗品質(zhì)，填寫來料檢驗報告并交到采購員。IfneedIQCorCustomerinspectgoodsatagreedplacebeforedelivery,thebuyerneedstoverifyclearlyinPOterms.如有需要IQC或客戶于供應(yīng)商交貨前在指定地點檢驗品質(zhì)，采購員需在采購訂單中作出規(guī)定。6.3Indirectmaterialpurchase間接物料采購6.3.1Purchaserequest采購申請表TherequesterinitiatesPRandsendtothebuyerafterdepartmentmanagerapproved.DetailedspecificationshouldbeattachedtotheIPRifnecessary.需求部門開立采購申請表，獲部門經(jīng)理批準(zhǔn)后交相關(guān)采購員。如有必要則需附上規(guī)格說明書。Thebuyergetquotationfromatleast2suppliersandnegotiateforbestprices,paymentterms,deliveryterms,serviceandguaranteetermsetc.采購員尋找至少兩個或以上供應(yīng)商并商談獲得最好價格，付款條件，運輸條款，服務(wù)條款及品質(zhì)保證條款等。AuthoritylevelsofPOshouldbecomplyingwithProcurementauthoritylevelspolicy采購訂單的審批必須遵循授權(quán)程序.6.3.2PO采購單ThebuyerinitiatesPOaccordingtotheIPRandsubmitstoMaterialsManagerforapproval.采購員根據(jù)采購申請表開立采購單并交物料經(jīng)理審批。ThebuyercopyPOtostorekeeperforreceiving.采購員將采購單列印給倉管員收貨。6.3.2.3IfneedtochangeorcancelPO,buyermustrevisePOandclarifyliabilityforcancellationwithsupplierandkeeprecord.Meanwhile,reporttheliabilityreporttotopmanagement.如有必要更改或取消PO，采購員必須與供應(yīng)商澄清雙方責(zé)任并保存好相關(guān)記錄，同時將責(zé)任匯報給管理高層。6.3.3Receiving,verificationandissuing收貨、驗收及分發(fā)ThestorekeeperreceivesgoodsaccordingtoPOandkeepsitinwarehouseandissuesittotherequester.倉管員依據(jù)采購單收貨和妥善保管，發(fā)放給申請人。TherequesterverifiesthequalityandsignstheQualityVerificationandfeedbacktobuyerforpayment.申請人確認(rèn)品質(zhì)并填寫驗收單并交到采購員。6.3.4Payment付款ThebuyerpreparesPR,PO,DeliveryNotewith“Goodreceived”chopandQualityVerificationandchequerequestforpaymentafterapproved.采購員準(zhǔn)備好采購申請表，采購單，送貨單及驗收單，開立付款申請票，經(jīng)批準(zhǔn)后交財務(wù)部付款。Ifthereisadvancepayment,thebuyerneedinitiatechequerequestandsen