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IntercompanyAP/ARinFinanceModuleMay11,2004DavidYeung0.1AgendaSection1 ProcessOverview 15Section2 RolesandResponsibilities 15Section3 SAPConcepts 30Section4 StepsinSAP 30Section5 ExercisesandSolutions(RefertoAttachment) 30Duration(inmins)ObjectivesAttheCompletionoftheCourse,youwill:Identifyand“Understand”relevantconceptsofintercompanyAPandARpostings(non-trade)inFinancemoduleLearntouseSAPtoCreateandIntercompanyGLpostingsDisplayIntercompanyDocumentsUnderstandtherelativeresponsibilitiesofthetradingpartiesinintercompanytransactionsSection1 ProcessOverviewSection2 RolesandResponsibilitiesRoleNameResponsibleForCompanyReceivingRevenueInitiateIntercompanypostinginGLSendemailtooppositepartyCompanyPostingExpenseReviewandapproveintercompanypostingafterreceivingemailfromtheothercompanyChapter3 ConceptsIntercompanyTransactionsinSAPCross-companyCodeDocumentsExpense/BalanceSheet100IntercompanyA/R100Expense/BalanceSheet100IntercompanyA/P100PostingEnteredAutomaticPostingConcordUK3100ConcordHK5100Concepts:IntercompanyPostingsinSAPCross-companycodedocumentsCrossCoNo0100000011510004CCHKCCUKDRFOBCommissionExpenseCRIntercoPayable,UKDRIntercoReceivable,HKCRFOBCommissionIncomeIntercompanyAccountingDocumentIntercompanyAccountingDocumentTwodocumentsautogeneratedsimultaneously&linkedbyCrossCompanynumberSection4 StepsInSAPCreateCrossCompanyPostingDisplayCrossCompanyPostingChangeCrossCompanyPostingReverseCrossCompanyPostingDisplayNetReceivable/PayableSettlementofIntercompanyBalanceSection1 StepsinSAP:CreateCrossCompanyPostingAccounting>FinancialAccounting>GeneralLedger>DocumentEntry>EnterG/LAccountDocument(FB50)CreateCrossCompanyPostingHeader:DocumentDatePostingDateReferenceTextLineItems:GLAccountDebit/CreditAmountCompanycodeOthers:TaxCodeCostObject(e.gCostCenter,InternalOrder)TextPress“Simulate”afterenteringallinformationCreateCrossCompanyPosting...continuedSAPautomaticallygeneratesintercompanyA/RandA/PineachcompanyandpostsonedocumentineachcompanyCheckaccuracyofpostingsandmakenecessarychangesbeforeclicking“Post”CreateCrossCompanyPosting...continuedThesystempoststwodocuments,oneineachcompanyACross-cocodenumberisgeneratedthatlinkbothdocumentsAccounting>FinancialAccounting>AccountsPayable>DocumentEntry>Invoice(FB60)CreateCrossCompanyPosting–VendorinvoiceHeader:ChangeDocumentTypetoSA–GLaccountdocument(Usetheeditingoptionstoenablethefield)LineItems:GLAccountDebit/CreditAmountCompanycodeOthers:TaxCodeCostObjectPress“Simulate”afterenteringallinformationCreateCrossCompanyPosting...continuedSAPautomaticallygeneratesintercompanyA/RandA/PineachcompanyandpostsonedocumentineachcompanyCheckaccuracyofpostingsandmakenecessarychangesbeforeclicking“Post”Section2 StepsinSAP:DisplayCrossCompanyPostingAccounting>FinancialAccounting>GeneralLedger>Document>Cross-CCTransaction>Display(FBU3)DisplayCrossCompanyPostingBothdocumentsrelatingtothecross-ccnumberaredisplayedPress“Accompanydocs”tolistbothtransactiondocumentsTypeintheCross-CCno.ifknown,otherwiseusethe“Documentlist”buttontosearchDisplayCrossCompanyPosting...continuedTypeinasmuchselectioncriteriaaspossibletolimitthesearchtimePress“Execute”todisplaythelistofCross-CcDocumentsDisplayCrossCompanyPosting...continuedClickonDocumentnumbertodrill-downtoindividualdocumentsChangeDisplayVarianttoshowbothcompanyanddocumentcurrencyCross-CCnumberandDocumentCurrencyAccounting>FinancialAccounting>GeneralLedger>Document>Cross-CCTransaction>Change(FBU2)ChangeCrossCompanyPostingOnlytextandreferencefieldscanbechanged.GLaccountsandValuescannotbechanged.Double-clickonthelineitemtodisplaythedetailspageChangeCrossCompanyPosting...continuedUpdatethe“Text”fieldClickon“Save”buttontosavethechangesforthisdocumentSection4StepsinSAP:ReverseCrossCompanyPostingAccounting>FinancialAccounting>GeneralLedger>Document>Cross-CCTransaction>Reverse(FBU8)ReverseCrossCompanyPostingClickon“Save”topostthereversalMaintain“Reversalreason”beforepostingthereversalReverseCrossCompanyPosting...continuedSystemmessagelistthereversaldateforbothcompanySection5StepsinSAP:DisplaynetreceivablepayableAccounting>FinancialAccounting>AccountsReceivable>Account>Display/changelineitems(FBL5N)DisplayNetReceivableThecustomernumberisthesameasthecompanycodeCheckthe“vendoritems”boxtomakesureSAPdisplaybothARandAPitemsDisplayNetReceivableBothintercompanyARandAPlineitemsarelistedAccounting>FinancialAccounting>AccountsPayable>Account>Display/changelineitems(FBL1N)DisplayNetPayableThevendornumberisthesameasthecompanycodeCheckthe“customeritem”boxtomakesureSAPdisplaybothARandAPitemsDisplayNetPayableBothintercompanyARandAPlineitemsarelistedSection6StepsinSAP:SettlementofIntercompanybalanceCommissionCCUKCCHKCCUK&CCHKSettleCCUKBookingIntercompanyAccountingNetReceivableNetPayableDRBankCRCCHKDRCCUKCRBankSettlementCheckCCHKbalanceAR/APOI

AgeingReportReviewIntercompanyaccountopenitemFollowupReconciliationCCUKAccounting>FinancialAccounting>AccountsReceivable>Documententry>Incomingpayment(F-28)ClearingnetreceivablebalanceCheckthecompanycodeandclearingcurrencyCheckthecorrectbankaccount,andclearingamountSelectthecorrectintercompanycustomertoclearClearingnet

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