某國際酒店集團采購合同管理制度

Objective目標:InordertoprotecttheinterestoftheHotelandtoeliminatethepossiblerisk,allpropertycontractsandlegalagreementsmadebetweentheHotelandexternalpartiesincludingbutnotlimitedtoprocurement,barter,adverting,maintenancerental,pestcontrol,consignment,service,etc.shouldbepriorityreviewedbytheDirectorofFinance&BusinessSupportandsignedonlybytheGeneralManager.為了有效的保護酒店利益，消除一切可能存在的危險，所有酒店和外部單位簽署的合同和協(xié)議，包括但不限于采購合同，貨品交換合同，廣告合同，維修租賃合同，殺蟲合同，代銷合同，服務(wù)合同等等都應先交與財務(wù)總監(jiān)審核并只能由總經(jīng)理簽字批準后才能執(zhí)行。Procedure程序:1.Thefollowingcriteriashouldbenotedwhenacontractoragreementisbeinginitiated.在起草合同或協(xié)議時應按以下標準進行：Nameandofbothpartiesandrespectivecontactingaddresses雙方的名稱及各自的聯(lián)系地址Durationofthecontract,whichshouldnotbeoveroneyear合同有效期，一般不能超過一年Commencingandexpirydateofthecontracttobeclearlyidentified,opencontractisnotallowedunlessthewrittenconsentfromtheGeneralManager必須注明合同的開始及結(jié)束日期，除非總經(jīng)理同意，否則不可簽署開放式合同（即無合同期限的合同）Servicecontentsindetails將服務(wù)內(nèi)容寫詳細Duedateforcompletionofservices服務(wù)完成的到期時間Monetaryamount合同總金額Paymentmethodanddepositrequired貨款支付方式和訂金需求Discountifany折扣條款（如果有的話）Warrantyperiodandservicesprovided保險期及提供的服務(wù)Mutualagreementandguidelinestoboundthequalityofservicesandproducts.Ifnecessary,sampleofspecificproductorartworkmustbeobtainedandapprovedbybothparties.對服務(wù)或產(chǎn)品的質(zhì)量必須有明確的定義及要求；如有必要，需提供經(jīng)雙方認可的特殊產(chǎn)品或藝術(shù)品的樣品Statementofdeclarationtoprohibiteachpartyfromanyillegalactivity,whichshouldcomplywiththePRClaw.做出申明，禁止任何一方有不法行為，雙方須遵守中華人民共和國有關(guān)法律規(guī)定Terminationofcontract合同終止的條款Arbitration仲裁條款Liabilityandpunishmentforaccidentsandunavoidabledamageandloss,lateorun-deliveryofservices.責任及處罰條款（對因意外或不可控因素造成的損害及損失，或延遲交貨/或提供服務(wù)等，應有明確的規(guī)定及約束）Authorizedsignatoriesandcompanysealsfrombothparties.雙方授權(quán)人的簽名及加蓋公司印章Ifrequired,thespecificagreementorcontracthastobenotarizedinordertohavelegalbinding.如有需要，對特殊的協(xié)議和合同進行公證Concerndepartmentheadwillinitialoneverypagetoconfirmthattheleaseorcontracthasbeenthoroughlyreviewed相關(guān)部門經(jīng)理要在合同的每一頁上簽字，以確認租約或合同已經(jīng)完全查看完畢2.Forwardthecontract/agreementwithrelevantsupportingtotheDirectorofFinance&BusinessSupportforreviewed,thentheGeneralManagerforapprovalandsignatory.將合同/協(xié)議及有關(guān)附件交給財務(wù)總監(jiān)審核，然后交總經(jīng)理簽字批準TheGeneralManageristheonlyauthorizedindividualtosigncontractsonbehalfofthehotel.Exceptionsarechain-widecontractsexecutedatRegionalOfficesignedbyconcernedExecutives.只有總經(jīng)理有權(quán)代表酒店簽訂合同。由相關(guān)行政人員簽署的集團連鎖酒店的在區(qū)域執(zhí)行的合同除外。Allcontracts/agreementsmustbeatleastindualcopies.TheoriginalexceptsalesagreementmustberetainedbytheDirectorofFinance&BusinessSupportwhileduplicationswouldbemadeforconcerneddepartmentsorpersonnel.所有的合同或協(xié)議至少一式兩份。除銷售協(xié)議以外的其他合同原件必須由財務(wù)總監(jiān)保管，復印件由相關(guān)部門或個人保管。Respectivedepartmentheadisresponsibletoensuretherenewalofsuchleaseorcontractandiskeptcurrentandalsohighlightwhateverchangesaretobemadetotheexistingleaseorcontract.各部門總監(jiān)負責確保租約和合同的更新，以及標明現(xiàn)有租約和合同中需改動的部分。Forbillingorpaymentscenarios,theaccountsdepartmentmustensurethattheamountsareinaccordancetowhateverstatedintheleaseorcontract.財務(wù)部必須確保付款金額與租約或合同上所寫的一致。AnychangesoraddendumstotheexistingcurrenttermmustbewrittenandendorsedandfiledbytheDoF&BS.Noverbalagreementswillbehonored.任何對現(xiàn)有合同條款的改動或增補都必須經(jīng)財務(wù)總監(jiān)簽字認可并存檔。不允許使用口頭協(xié)議。Inaddition,theDirector,Finance&BusinessSupportisresponsibleforinformingtheGeneralManageratleastsixty(60)dayspriortotheendofanycontracts.此外，財務(wù)部總監(jiān)負責在任何合同到期前至少60天提前通知總經(jīng)理。TheDirector,Finance&BusinessSupportshouldestablishandmaintainachecklisttomonitorallexistingcontractsandpromptrelevantpartiesforactions.財務(wù)部總監(jiān)應建立一份合同清單以監(jiān)控所有現(xiàn)存合同，并提示有關(guān)