《實(shí)用商務(wù)英語(yǔ)寫作教程》課件Chapter 14 Instructions

TopicscoveredTheSignificanceofInstructionsWhoWritesInstructionsTheMainPartsofInstructionsHowtoWriteInstructionsTheSignificanceofInstructionsSafety:Carefullywritteninstructionscanhelppeoplewhofollowyourinstructionsavoiddamageorinjury.Convenience:Aclear,easy-to-followinstructioncanmakeajobeasierandlessfrustrating.Efficiency:Well-organizedinstructionshelpafirmrunsmoothlyandefficiently.WhoWritesInstructionsInstructionsshouldneverbewrittenbyexpertsbecauseexpertsknowtoomuch.Instructionwritingmustmatchyourtargetaudience.Instructionsshouldbewrittenbysomeonewhoknowsasmuchas,butnomorethantheaudience.WhoWritesInstructionsInordertomakeyourreadersknowyourinstructions,beforeyouwritetheinstructions,youmayaskyourselfthefollowingquestions:Whoarethemaintargetreadersofmyinstructions?Aretheyengineers,leadersorcustomers?Howwilltheyusemyinstructions?Howaretheirlanguageskills?Howmuchdotheyalreadyknowabouttheproduct?HowmuchbackgroundknowledgedoIhavetogivethem?Whatstepswillmostlikelymakethemconfused?Howoftenwilltheyneedmyinstructions?TheMainPartsofInstructionsIntroductionListofEquipmentandMaterialsActualStepstoPerformWarningsandNotesIntroductionAnintroductionisoftenusedtoprovidereaderswithenoughbackgroundinformationtoknowwhyandhowtheinstructionworks.Agoodintroductionwillhelpreaderssetupconfidencefortheinstructionandtheproducttheywilluse.ListofEquipmentandMaterialsIfthereadersmustneedsomeequipmentandmaterials,suchasadrilloraspecifickindofchemical,toperformsthesteps,makesureyourlistclearandcomplete.Ortheymayhavetostoptofindtheequipmentormaterialwhentheyareinstallingorrepairingafurniture.Moreover,iftheusersdonothavetherightequipmentormaterial,theproceduremayfailorevenincurdangers.ActualStepstoPerformInordertomakethestepsclearandcorrect,youshoulddo:Putallthestepsinrightorderandnumberthem.Puttherightamountofinformationineachstep.Makeeachstepconsistofcloselyrelatedactivities.WarningsandNotesInordertomakeaudiencenotoverlookthewarningsorcautions,theyshouldbegraphicallysetapartfromtherestoftheinstructions.Letthereadersknowhowtoavoidthedangers.HowtoWriteInstructionsPlanYourStrategyDeterminetheRightStyleDoaTrialRunWriteandTestYourInstructionsReviseandEditPlanYourStrategyDosomeresearchtomakesureyouknowthejob,process,andprocedure.Youmustknowwhyyoudosomething,whatpartsortoolsyouneed,thestepstofollowtogetthejobdone,theresultsofthejob,thepotentialrisksordangers.Ifyouarenotsureabouttheaccurateprocess,askanexpertforademonstration.Dosomeresearchandtalktoyourcolleagueswhomayhavewrittenorfollowedsimilarinstructions.DeterminetheRightStyleTomakeyourinstructionseffective,youmustchoosetherightstyleforyourinstructions.Useverbsinpresenttenseandimperativemood.Writeclearandshortsentencesinactivevoice.Useprecisetermsformeasurements.DoaTrialRunActuallyperformthejobaccordingtotheinstructionsyouwrite.Gothroughanumberoftrialruns.Takenotesasyougoalongandbesuretodividethejobintosimple,distinctstepsforreaderstofollow.Rememberthatdon’tgivereaderstoomuchtodoinanyonestep.Eachstepshouldbecomplete,sequential,andeasyforyourreaderstounderstandandperform.WriteandTestYourInstructionsTransformyournotesintoadraftofinstructionsyouwantreaderstofollow.Testyourdraftbyaskingconsumersortechnicianswhohaveperformedthejobtofollowyourinstructionsasyouhavewrittenthem.Observewheretheyrunintodifficultyorcannotcompletethestep.ReviseandEditBasedonthetrialandtest,reviseyourdraftsandeditthefinalvisionoftheinstructionsthatyouwillgivetoyouraudience.Ifnecessary,youcanincludevisualsinyourinstructions.SampleLinesTheinstructionshownbelowareforthebasicgrillwithtubularlegs.以下說(shuō)明適用于管狀支架的烤架。Ourenvironmentalsafetyteamwillcontinuetomonitorandinvestigateanyproblems.我們的環(huán)境安全小組將繼續(xù)監(jiān)測(cè)和調(diào)查以免出現(xiàn)任何問(wèn)題。InserttheUSBFlashintoaUSBportalofyourPCorlaptop.將USB閃存插入電腦或筆記本電腦的USB端口。SampleLinesTofacilitatetheinstallationofaKLIKSEAL?oraCableGland,themembranemustbecutoutusingaknife.為了便于安裝KLIKSEAL?或電纜密封套，必須首先使用刀切斷薄膜。TofacilitatetheinstallationofaCableGlandintothe68x68M50,M40,M32insert,therelevantknock-outneedstobepushedoutusingahammerandscrewdriver.為了便于將電纜密封套安裝到68x68M50、M40、M32插件中，需要使用錘子和螺絲刀將相關(guān)敲出物推出。Presseachendintotheflangeframefirst.先將兩端壓入法蘭框架