員工考勤管理制度英文版

員工考勤管理制度英文版一、Purpose

ThepurposeofthisEmployeeAttendanceManagementSystemistoestablishastandardizedandefficientframeworkformanagingemployeeattendance,ensuringadherencetoworkschedules,maintainingoperationalefficiency,andpromotingafairandtransparentworkenvironment.

二、ScopeofApplication

Thissystemappliestoallemployeesofthecompany,includingfull-time,part-time,andcontractworkers.Exemptedfromthissystemareseniormanagementandanyothercategoriesofemployeesasspecifiedbycompanypolicy.

三、WorkingHours

1.RegularWorkingHours:Thestandardworkinghoursshallbefrom9:00AMto6:00PM,withaone-hourlunchbreakfrom12:30PMto1:30PM,MondaythroughFriday,excludingpublicholidays.

2.OvertimeWork:Overtimeworkmayberequiredbasedonbusinessneedsandshallbemanagedinaccordancewiththecompany'sovertimepolicy.

3.FlexibleWorkArrangements:EmployeeswithspecialcircumstancesorrolesmaybeeligibleforflexibleworkarrangementsuponapprovalbytheimmediatesupervisorandHRdepartment.

4.ShiftWork:Foremployeesworkinginshifts,thespecificshiftschedulesandassociatedrulesshallbecommunicatedandadheredtoasperthecompany'sshiftworkpolicy.

Note:Anychangestotheregularworkinghoursorshiftsmustbecommunicatedinadvancebythemanagementandproperlydocumentedforreference.

ThisEmployeeAttendanceManagementSystemaimstoprovideacomprehensivestructureformanagingandregulatingemployeeattendance,ensuringthatallemployeesareawareoftheirobligationsandrightsconcerningworkhoursandattendance,therebymaintainingaproductiveandharmoniousworkplace.

四、AttendanceManagementSystem

1.DailySign-InSystem

-Allemployeesarerequiredtosigninuponarrivalattheworkplaceusingthedesignatedelectronicsign-insystem.

-Thesign-inprocessmustbecompletedwithinthefirst15minutesoftheofficialstartoftheworkshifttobeconsideredontime.

-Thesign-insystemwillrecordthetime,date,andemployeeID,whichwillbeusedforattendancetrackingandverification.

2.Sign-InFrequencyandTiming

-Employeesmustsigninatthebeginningofeachworkdayandsignoutattheendoftheworkday.

-Mid-shiftsign-insorsign-outsarerequiredforemployeeswhotakedesignatedbreaksorlunchperiods.

-Inthecaseofmultipleshiftsinaday,aseparatesign-inandsign-outarerequiredforeachshift.

3.HandlingAbsenceDuetoOfficialBusiness

-Ifanemployeeisrequiredtobeoutoftheofficeforofficialbusinessduringnormalworkinghours,theymustinformtheirimmediatesupervisorinadvanceand,ifpossible,recordtheirabsenceintheelectronicsign-insystem.

-Ininstanceswherepriornotificationisnotfeasible,theemployeemustprovideawrittenexplanationtotheirsupervisorupontheirreturnandensurethattheabsenceisproperlydocumented.

4.Handling忘記簽到(ForgottenSign-In)

-Ifanemployeeforgetstosignin,theymustreporttheoversighttotheirimmediatesupervisorassoonaspossible.

-Thesupervisorwillreviewthesituationandmayrequestadditionaldocumentationorwitnessstatementstoverifytheemployee'spresenceatwork.

-Approvalformanualadjustmentofthesign-inrecordwillbeatthesupervisor'sdiscretionandmustbecommunicatedtotheHRdepartmentforproperdocumentation.

5.ResponsibilityAllocationforAttendanceManagement

-Eachdepartmentheadorsupervisorisresponsibleformonitoringtheattendanceoftheirteammembers.

-TheHRdepartmentisresponsibleformaintainingtheelectronicsign-insystem,resolvingattendance-relateddisputes,andensuringcompliancewiththeattendancemanagementpolicy.

-Supervisorsmustensurethatallattendancerecordsareaccurateandup-to-date,andtheymustreportanydiscrepanciesorissuestotheHRdepartmentinatimelymanner.

-TheHRdepartmentwillconductperiodicreviewsofattendancerecordstoidentifypatternsofabsenteeismortardinessandwilltakeappropriateactionasnecessary.

五、LeaveManagementSystem

1.LeaveApplicationandApprovalProcess

-Employeesmustsubmitaleaveapplicationformtotheirimmediatesupervisoratleasttwoweeksinadvanceforplannedleave,exceptincasesofemergency.

-Theleaveapplicationmustincludethetypeofleaverequested,thestartandenddates,andabriefexplanationofthereasonfortheleave.

-ThesupervisorwillreviewtheapplicationandconsultwiththeHRdepartmentifnecessary,consideringtheemployee'sworkloadanddepartmentalrequirements.

-Onceapproved,thesupervisorwillnotifytheemployeeinwriting,andacopyoftheapprovedleaveapplicationwillbeforwardedtotheHRdepartmentforrecord-keeping.

2.LeaveApprovalAuthority

-Theauthoritytoapproveleaverequestsisvestedintheemployee'simmediatesupervisor,uptoacertainnumberofdaysasdeterminedbycompanypolicy.

-Forleaverequestsexceedingthesupervisor'sapprovallimit,therequestmustbeescalatedtothenextlevelofmanagementortheHRdepartment,aspercompanyprotocol.

-TheHRdepartmenthastheauthoritytoreviewandmakefinaldecisionsoncomplexorexceptionalleaverequests.

3.RequirementsforLeaveClearance

-Beforethestartoftheapprovedleave,theemployeemustcompleteallpendingworkassignmentsormakearrangementsfortheircolleaguestocovertheirresponsibilities.

-Theemployeemustsignaleaveclearanceform,whichacknowledgesthereturndateandanyoutstandingworkresponsibilities.

-Uponreturningfromleave,theemployeemustreporttotheirsupervisorwithinthefirstdayoftheirreturntodiscussanyupdatesorchangesintheirworkload.

-Theemployeeisresponsibleforensuringthatallwork-relatedmattersareproperlyhandledduringtheirabsence,includingthehandoveroftasksandaccesstonecessaryinformationbytheirreplacements.

-Failuretocomplywiththeleaveclearancerequirementsmayresultinthedenialoffutureleaverequestsordisciplinaryaction,asdeemedappropriatebythecompany.

六、HolidayandLeaveSystem

1.TypesofLeaveandApplicationProcess

-Thecompanyrecognizesseveraltypesofleave,includingannualleave,sickleave,personalleave,maritalleave,bereavementleave,maternityleave,andpaternityleave.

-Eachtypeofleavehasspecificeligibilitycriteriaandapplicationprocesses,whicharedetailedinthecompany'sleavepolicy.

-Employeesmustsubmitaleaveapplicationform,whichincludesthetypeofleave,duration,andsupportingdocumentation,asrequiredforthespecificleavetype.

-TheapplicationprocessinvolvesobtainingsupervisorapprovalandHRdepartmentconfirmation,followingthesameprocedureasoutlinedintheleavemanagementsystem.

2.SickLeave,PersonalLeave,MaritalLeave,BereavementLeave,andMaternityLeaveProvisions

-Sickleaveisprovidedforperiodsofillnessormedicaltreatment.Employeesmustprovideamedicalcertificateifabsentformorethantwoconsecutivedays.

-Personalleaveisgrantedforpersonalreasonsthatarenotmedicalinnature,suchasattendingtofamilyemergencies.

-Maritalleaveisprovidedforemployeesgettingmarried,andbereavementleaveisgrantedintheeventofthedeathofanimmediatefamilymember.

-Maternityleaveisgrantedtofemaleemployeesasperlegalrequirements,andthecompanymayprovideadditionalbenefitsasperitspolicies.

3.AnnualLeaveProvisions

-Annualleaveisprovidedtoeligibleemployeesbasedontheirlengthofserviceandcompanypolicy.

-Employeesmustscheduletheirannualleaveinadvanceandobtainsupervisorapproval,ensuringthatitdoesnotdisruptdepartmentaloperations.

-Unusedannualleavemaybecarriedforwardtothenextleaveyear,subjecttocompanypolicyandlegallimits.

4.MaternityandPaternityLeaveProvisions

-Maternityleaveisgrantedtofemaleemployeesforaspecifiedperiodbeforeandafterchildbirth,asperlegalregulations.

-Paternityleaveisprovidedtomaleemployeesforashorterduration,tosupporttheirpartnersandcareforthenewchild.

-Employeesmustprovidethenecessarydocumentationtosupporttheirleaveapplication,suchasmedicalcertificatesorbirthcertificates.

5.PublicHolidayArrangements

-Thecompanyobservesallpublicholidaysasdesignatedbythelocalgovernment.

-Employeesaregrantedpaidtimeoffonpublicholidays,unlesstheyarerequiredtoworkduetobusinessneeds.

-Insuchcases,employeeswillbecompensatedinaccordancewiththecompany'sovertimeorholidayworkpolicy.

-TheHRdepartmentwillpublishanannualcalendarofpublicholidaysandcommunicateanychangesorspecialarrangementsinatimelymanner.

七、TardinessandAbsenteeismManagementSystem

1.DefinitionandHandlingofTardinessandAbsenteeism

-Tardinessisdefinedasreportingtoworklaterthanthescheduledstarttimewithoutpriorapproval.

-Absenteeismisdefinedasfailuretoreporttoworkforascheduledshiftwithoutproperauthorization.

-Instancesoftardinessandabsenteeismwillberecordedandmanagedaspercompanypolicy.

-Employeeswhoarelateorabsentwithoutvalidreasonwillbesubjecttodisciplinaryaction,whichmayincludeverbalwarnings,writtenwarnings,orotherpenaltiesasdeemedappropriate.

2.HandlingofUnauthorizedAbsenceorFalsificationofRecords

-Anyemployeefoundtohaveabsentedthemselvesfromworkwithoutpermissionortohavefalsifiedrecordswillbesubjecttodisciplinaryaction.

-Thecompanyreservestherighttoconductinvestigationsintosuspectedcasesofunauthorizedabsenceorrecordfalsification.

-Disciplinaryactionmayincludereprimands,suspensions,ortermination,dependingontheseverityandfrequencyoftheoffense.

3.WageDeductionsandTerminationforAbsenteeism

-Incasesofunexcusedabsenteeism,thecompanymayimplementwagedeductionsasadisciplinarymeasure.

-Repeatedinstancesofabsenteeismmayleadtoterminationofemployment,aspercompanypolicyandlegalrequirements.

-Thespecificdetailsofwagedeductionsandterminationprocedureswillbeoutlinedinthecompany'sdisciplinarypolicy.

4.HandlingofUnsignedAttendances

-Ifanemployeefailstosigninoroutanddoesnotprovideavalidreason,itwillbetreatedasanunexplaine