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Unit5
SocialCorrespondence(I)
1Unit5
SocialCorrespondenceTasksInvitationCertificate2TasksInvitation2TasksofInvitation
1.Introduction2.Categorization3.Principles4.Layout5.Samples6.Exercises3TasksofInvitation
1.IntroduIntroduction
Invitationiswidelyusedinbusinessactivitiesandiswritteninthefollowingevents:exhibitions,fundraisingevents,hospitality,conferences,reunions,etc.Itiscustomaryandcourteoustosendtheinvitationsbyputtingcardsornotepaperintheenvelopes.Onreceivinginvitations,guestsinvitedshouldreplyassoonaspossible,statingclearlyaboutacceptanceorrefusal.4IntroductionInvitationiswid
CategorizationInvitationcardInvitationletter5Categorization5Invitationcard
Formalinvitationsareusuallyprintedincardswithstandardandfixedformat.Itisalwaysusedforimportantsocialaffairsandspecialoccasions,forinstance,animportantreception,aspecialparty.Thereareusuallyfewerwordsininvitationcards,givingonlyessentialfacts,concerningwhen,whereandwhat.If“R.S.V.P.”(Frenchabbreviationfor“Replyifyouplease”)iswrittenoninvitationcards,itrequiresreplies.If“Regretsonly”(Pleaseletusknowifyoucannotattend)iswrittenoninvitationcards,itrequiresareplyonlyiftheguestinvitedcannotattendthegathering.6Invitationcard
FormalinvitaInvitationletterItlookslikeordinaryletter,whichisusuallyusedforinformaloccasions.Itdoesnotneedtofollowanyrigidpattern,butincludethepurposeoftheinvitation,thenatureoftheoccasion,theplaceandthetimeoftheevent.7InvitationletterItlookslikePrinciplesofInvitationCard
a)Invitationcardshouldbewritteninthethirdperson;b)Thelayoutofinvitationcardshouldbearrangedinadecorativelyindentedform;c)Thewordswrittenonaninvitationcardarelinedaccordingtomeanings;d)Avoidusingtheexpressionslike“I’m,I’ve,We’ve”;e)There’snopunctuationmarksattheendofeachline;f)Invitees’namesarealwayshandwrittenonaprintedline;g)Thetoneshouldbeserious,sincereandcourteous,soisthetoneofreplies,nomatterwhetherrecipientsacceptitornot.8PrinciplesofInvitationCard
PrinciplesofInvitationLetter
9PrinciplesofInvitationLetteLayoutofInvitationCardthefullnameoftheinviterrequeststhepleasure/honorof…thefullnameoftheinviteethenatureofanoccasionthetimeandthedatetheplaceofthegatheringR.S.V.P./Regretsonly10LayoutofInvitationCard10LayoutofReplytoInvitationCardthefullnameoftheinviteeacceptswithpleasureof/regretsthat…preventshisacceptanceoftheinviter’skindinvitationto…(thenatureofanoccasion)thetimeandthedatetheplaceofthegathering11LayoutofReplytoInvitationLayoutofInvitationLetter12LayoutofInvitationLetter12SampleofInvitationCard
–aninvitationtoacocktailreception13SampleofInvitationCard
SampleofInvitationCard
–acceptinganinvitationMs.AnnyLeeacceptswithpleasureMr.WilliamGreen’skindinvitationtotheCocktailReceptiontomarktheopeningofanewbranchinAngelHotelGuangzhou14SampleofInvitationCard
SampleofInvitationCard
–aninvitationtoacelebrationceremony15SampleofInvitationCard
SampleofInvitationCard
–declininganinvitation16SampleofInvitationCard
SampleofInvitationLetter
–aninvitationtoacostumefair17SampleofInvitationLetter
SampleofInvitationLetter
–acceptinganinvitationDearMr.Ma,
Ihavereceivedwiththanksyourkindinvitation.IamdelightedtoacceptitandtoattendtheCostumeFairdatedNovember18,2013inHangzhou.Isupposesuchafairisofgreatinteresttomeanditwillbenefitbothofusalot.Furthermore,Ihavenotseenyouforquitealongtime.So,IdecidedtomakeavisittoHangzhousoon.
IamlookingforwardtomeetingyouinpersonbythisgreatopportunityandIhopethisvisitwillfurtherourbusinessrelationsaswell.
Yourssincerely,JohnHudson18SampleofInvitationLetter
SampleofInvitationLetter
–aninvitationtotheopeningofanewrestaurantDearChris,Iampleasedtoinformyouoftheopeningofanewrestaurantat12TiananRoad,Zhengzhou.Theopeningceremonybeginsat10a.m.onFriday,18Octoberandadinnerpartywillbeheldafterwards.Iwouldliketoinviteyoutoattendtheopeningceremonyandthedinnerparty.Wearelookingforwardwithpleasuretoreceivingyou,andwehopeyouwillbeabletojoinus.Withwarmpersonalregards.Yourssincerely,HenryChiangGeneralManager19SampleofInvitationLetter
SampleofInvitationLetter
–declininganinvitationDearHenry,Howniceofyoutoaskmetoanopeningceremonyofanewrestaurantandasubsequentdinnerpartyat10a.m.onFriday,18October.Thankyouverymuchindeedforyourkindinvitation,butIregretthatIamunabletoattendduetoaplannedbusinesstriptoCanada.Affectionatelyyours,ChrisSalesDirector20SampleofInvitationLetter
Exercises
21Exercises
21Exercises
22Exercises
22Exercises
23Exercises
23Exercises
3.Key:24Exercises
Directions:SupposeyouhavereceivedaninvitationcardfromSmartInternationalCo.,Ltdasfollows,andyouareintendedtoanswertheinvitationintheformofcardpositivelyandnegativelyrespectively.Rememberyoushouldfollowthesameformalityoftheinvitationcard.CaseStudy25Directions:Supposeyouhaver
SmartInternationalCo.,LtdCordiallyinvitesyoutoitsAnnualMeetingandBanquetAtPacificHo88SmithfieldStreet,Burwood,NSWOnFriday,October11,atsixo’clockFeaturingGeorgeJones,DirectoroftheSunshineSymphonySpeakingon“Musicinthelate90s”AndaspecialperformancebytheSunshineSymphony
AnswerforReference26
SmartInternationalCo.,LtdATasksofCertificate1.Introduction2.Principles3.Layout4.Samples5.Exercises6.Casestudy27TasksofCertificate1.IntroduIntroductionCertificateisakindofformaldocumentbothincontentandformat,whichtestifiesone’sabilities,qualificationsorstatus.Certificateisissuedofficiallyasprooforevidenceofsomethingbyanauthorizedorganizationoreducationalinstitution.Therearevariouskindsofcertificates,suchasidentitycertificate,educationcertificate,employmentcertificate,certificateofhonor,certificateofquality,anotarizedcertificate,etc.Theimportantnatureofcertificateisgenuineness.28IntroductionCertificateisakPrinciples29Principles29LayoutofCertificateTheHeading(theNatureoftheCertificate)Month/Date/Year
ToWhomItMayConcern:
Thisistocertify/Iherebycertify…(particularfactsaretrue,includingtheelementsofWho,What,WhenandWhere).
TheNameoftheOrganizationSignatureOfficialStamporSeal30LayoutofCertificate30SampleofCertificate
–aneducationcertificate31SampleofCertificate
SampleofCertificate
–anidentitycertificate32SampleofCertificate
SampleofCertificate
–aneducationcertificateCERTIFICATEINBUSINESSENGLISH
THISISTOCERTIFYTHAT:FengQiHASSATISFYTHECRITERIAFORTHISAWARDINBUSINESSENGLISHFORTHEYEAR2012
DavidGroucuttCCCTrainingCentre33SampleofCertificate
SampleofCertificate
–anemploymentcertificate34SampleofCertificate
SampleofCertificate
–acertificateofhonorCERTIFICATE
OF
HONORJuly8,2012
ToWhomItMayConcern:
ThisistocertifythatMissYueHan,whoworksatCustomerServiceDepartmentofCBCCompanyhasbeenawardedthetitleof“TheBestEmployee”inrecognitionofheroutstandingperformancein2012.
YanZhaoGeneralManagerCBCCompany35SampleofCertificate
SampleofCertificate
–acertificateofqualityCertificateofQualityTheproductisqualifiedtoleavethefactorySerialnumber:A10000Inspector:C00005Dateofinspection:Sept.16,2013RSSCompany36SampleofCertificate
SampleofCertificate
–anotarizedcertificateNotarizedCertificateofTrademarkRegistration
ThisistocertifythattrademarkregistrationcertificateNo.00002,identifyingthe‘EEE’trademarkonthewatchmanufacturedbyWWWCompany,wasissuedbytheGeneralAdministrationforIndustryandCommerceofthePeople’sRepublicofChinainSeptember,2010.Theaforesaidcertificateisgenuineandeffective.ThepatentrightofthetrademarkregistrationbelongstoWWWCompany.
Notary:LiWentaoNotaryPublicOfficeJiangsuProvinceThePeople’sRepublicofChinaMay20,201237SampleofCertificate
Exercises
Fillingintheblanks:__________________(1.身份證明)June5,2006____________________(2.茲證明)thatMsKateSmith,___________（3.美國國籍）,female,aged29,isanengineerofourfactory.She______________（4.持有美國護(hù)照）andhasregisteredtemporaryresidencewiththepolicestationunder_______________（5.公安局）ofthePeople’sMunicipalGovernmentofShanghai.YongjiuBicycleFactory38Exercises
FillingintheblankExercises
Key:1.IdentityCertificate2.Thisistocertify3.ofAmericannationality4.holdsanAmericanpassport5.thePublicSecurityBureau39Exercises
Key:39CaseStudyTranslation:40CaseStudyTranslation:40AnswerforReference41AnswerforReference41Writingpractice1:KeytoexercisesofUnit5(Textbook)
42Writingpractice1:KeytoexerWritingpractice2:KeytoexercisesofUnit5(Textbook)
43Writingpractice2:KeytoexerWritingpractice3:KeytoexercisesofUnit5(Textbook)
44Writingpractice3:KeytoexerWritingpractice4:CERTIFICATE
OF
HONORJune28,2013
ToWhomItMayConcern:
ThisistocertifythatMr.QianJun,agraduateof2013,havingstudiedattheSchoolofForeignLanguages,hasbeenawardedthetitleofGraduatewithHonorinrecognitionofhisoutstandingperformanceduringhisenrollmentintheundergraduateprogram.
LingYangDeanoftheSchoolofForeignLanguagesCACUniversityKeytoexercisesofUnit5(Textbook)
45Writingpractice4:CERTIFICATEUnit5
SocialCorrespondence(I)
46Unit5
SocialCorrespondenceTasksInvitationCertificate47TasksInvitation2TasksofInvitation
1.Introduction2.Categorization3.Principles4.Layout5.Samples6.Exercises48TasksofInvitation
1.IntroduIntroduction
Invitationiswidelyusedinbusinessactivitiesandiswritteninthefollowingevents:exhibitions,fundraisingevents,hospitality,conferences,reunions,etc.Itiscustomaryandcourteoustosendtheinvitationsbyputtingcardsornotepaperintheenvelopes.Onreceivinginvitations,guestsinvitedshouldreplyassoonaspossible,statingclearlyaboutacceptanceorrefusal.49IntroductionInvitationiswid
CategorizationInvitationcardInvitationletter50Categorization5Invitationcard
Formalinvitationsareusuallyprintedincardswithstandardandfixedformat.Itisalwaysusedforimportantsocialaffairsandspecialoccasions,forinstance,animportantreception,aspecialparty.Thereareusuallyfewerwordsininvitationcards,givingonlyessentialfacts,concerningwhen,whereandwhat.If“R.S.V.P.”(Frenchabbreviationfor“Replyifyouplease”)iswrittenoninvitationcards,itrequiresreplies.If“Regretsonly”(Pleaseletusknowifyoucannotattend)iswrittenoninvitationcards,itrequiresareplyonlyiftheguestinvitedcannotattendthegathering.51Invitationcard
FormalinvitaInvitationletterItlookslikeordinaryletter,whichisusuallyusedforinformaloccasions.Itdoesnotneedtofollowanyrigidpattern,butincludethepurposeoftheinvitation,thenatureoftheoccasion,theplaceandthetimeoftheevent.52InvitationletterItlookslikePrinciplesofInvitationCard
a)Invitationcardshouldbewritteninthethirdperson;b)Thelayoutofinvitationcardshouldbearrangedinadecorativelyindentedform;c)Thewordswrittenonaninvitationcardarelinedaccordingtomeanings;d)Avoidusingtheexpressionslike“I’m,I’ve,We’ve”;e)There’snopunctuationmarksattheendofeachline;f)Invitees’namesarealwayshandwrittenonaprintedline;g)Thetoneshouldbeserious,sincereandcourteous,soisthetoneofreplies,nomatterwhetherrecipientsacceptitornot.53PrinciplesofInvitationCard
PrinciplesofInvitationLetter
54PrinciplesofInvitationLetteLayoutofInvitationCardthefullnameoftheinviterrequeststhepleasure/honorof…thefullnameoftheinviteethenatureofanoccasionthetimeandthedatetheplaceofthegatheringR.S.V.P./Regretsonly55LayoutofInvitationCard10LayoutofReplytoInvitationCardthefullnameoftheinviteeacceptswithpleasureof/regretsthat…preventshisacceptanceoftheinviter’skindinvitationto…(thenatureofanoccasion)thetimeandthedatetheplaceofthegathering56LayoutofReplytoInvitationLayoutofInvitationLetter57LayoutofInvitationLetter12SampleofInvitationCard
–aninvitationtoacocktailreception58SampleofInvitationCard
SampleofInvitationCard
–acceptinganinvitationMs.AnnyLeeacceptswithpleasureMr.WilliamGreen’skindinvitationtotheCocktailReceptiontomarktheopeningofanewbranchinAngelHotelGuangzhou59SampleofInvitationCard
SampleofInvitationCard
–aninvitationtoacelebrationceremony60SampleofInvitationCard
SampleofInvitationCard
–declininganinvitation61SampleofInvitationCard
SampleofInvitationLetter
–aninvitationtoacostumefair62SampleofInvitationLetter
SampleofInvitationLetter
–acceptinganinvitationDearMr.Ma,
Ihavereceivedwiththanksyourkindinvitation.IamdelightedtoacceptitandtoattendtheCostumeFairdatedNovember18,2013inHangzhou.Isupposesuchafairisofgreatinteresttomeanditwillbenefitbothofusalot.Furthermore,Ihavenotseenyouforquitealongtime.So,IdecidedtomakeavisittoHangzhousoon.
IamlookingforwardtomeetingyouinpersonbythisgreatopportunityandIhopethisvisitwillfurtherourbusinessrelationsaswell.
Yourssincerely,JohnHudson63SampleofInvitationLetter
SampleofInvitationLetter
–aninvitationtotheopeningofanewrestaurantDearChris,Iampleasedtoinformyouoftheopeningofanewrestaurantat12TiananRoad,Zhengzhou.Theopeningceremonybeginsat10a.m.onFriday,18Octoberandadinnerpartywillbeheldafterwards.Iwouldliketoinviteyoutoattendtheopeningceremonyandthedinnerparty.Wearelookingforwardwithpleasuretoreceivingyou,andwehopeyouwillbeabletojoinus.Withwarmpersonalregards.Yourssincerely,HenryChiangGeneralManager64SampleofInvitationLetter
SampleofInvitationLetter
–declininganinvitationDearHenry,Howniceofyoutoaskmetoanopeningceremonyofanewrestaurantandasubsequentdinnerpartyat10a.m.onFriday,18October.Thankyouverymuchindeedforyourkindinvitation,butIregretthatIamunabletoattendduetoaplannedbusinesstriptoCanada.Affectionatelyyours,ChrisSalesDirector65SampleofInvitationLetter
Exercises
66Exercises
21Exercises
67Exercises
22Exercises
68Exercises
23Exercises
3.Key:69Exercises
Directions:SupposeyouhavereceivedaninvitationcardfromSmartInternationalCo.,Ltdasfollows,andyouareintendedtoanswertheinvitationintheformofcardpositivelyandnegativelyrespectively.Rememberyoushouldfollowthesameformalityoftheinvitationcard.CaseStudy70Directions:Supposeyouhaver
SmartInternationalCo.,LtdCordiallyinvitesyoutoitsAnnualMeetingandBanquetAtPacificHo88SmithfieldStreet,Burwood,NSWOnFriday,October11,atsixo’clockFeaturingGeorgeJones,DirectoroftheSunshineSymphonySpeakingon“Musicinthelate90s”AndaspecialperformancebytheSunshineSymphony
AnswerforReference71
SmartInternationalCo.,LtdATasksofCertificate1.Introduction2.Principles3.Layout4.Samples5.Exercises6.Casestudy72TasksofCertificate1.IntroduIntroductionCertificateisakindofformaldocumentbothincontentandformat,whichtestifiesone’sabilities,qualificationsorstatus.Certificateisissuedofficiallyasprooforevidenceofsomethingbyanauthorizedorganizationoreducationalinstitution.Therearevariouskindsofcertificates,suchasidentitycertificate,educationcertificate,employmentcertificate,certificateofhonor,certificateofquality,anotarizedcertificate,etc.Theimportantnatureofcertificateisgenuineness.73IntroductionCertificateisakPrinciples74Principles29LayoutofCertificateTheHeading(theNatureoftheCertificate)Month/Date/Year
ToWhomItMayConcern:
Thisistocertify/Iherebycertify…(particularfactsaretrue,includingtheelementsofWho,What,WhenandWhere).
TheNameoftheOrganizationSignatureOfficialStamporSeal75LayoutofCertificate30SampleofCertificate
–aneducationcertificate76SampleofCertificate
SampleofCertificate
–anidentitycertificate77SampleofCertificate
SampleofCertificate
–aneducationcertificateCERTIFICATEINBUSINESSENGLISH
THISISTOCERTIFYTHAT:FengQiHASSATISFYTHECRITERIAFORTHISAWARDINBUSINESSENGLISHFORTHEYEAR2012
DavidGroucuttCCCTrainingCentre78SampleofCertificate
SampleofCertificate
–anemploymentcertificate79SampleofCertificate
SampleofCertificate
–acertificateofhonorCERTIFICATE
OF
HONORJuly8,2012
ToWhomItMayConcern:
ThisistocertifythatMissYueHan,whoworksatCustomerServiceDepartmentofCBCCompanyhasbeenawardedthetitleof“TheBestEmployee”inrecognitionofheroutstandingperformancein2012.
YanZhaoGeneralManagerCBCCompany80SampleofCertificate
SampleofCertificate
–acertificateofqualityCertificateofQualityTheproductisqualifiedtoleavethefactorySerialnumber:A10000Inspector:C00005Dateofinspection:Sept.16,2013RSSCompany81SampleofCertificate
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