商務英語寫作(修訂版)第五章

高等學校英語拓展系列教程主編：胡英坤車麗娟外語教學與研究出版社Chapter5LettersofShipment裝運函Chapter5ContentsofthischapterI.IntroductionII.SampleAnalysisIII.SampleContrastIV.PatternsandSentencesLettersofShipmentChapterI.IntroductionShipmentisanimportantbranchofinternationalbusiness.5Threepartiesinvolvedinshipment:theconsignor發(fā)貨人thecarrier承運人theconsignee收貨人LettersofShipmentChapterI.IntroductionFourpurposesoftheletter:urgingshipmentsendingshippinginstructionsamendingshippingclausesgivingshippingadvice5Lettersofshipmentshouldbeconciseandclearsothattherewillbenoconfusionandtheywillnotcausedelayindelivery.LettersofShipmentChapterI.IntroductionFollowthestepsintheletter:Openwithreferencetoformercontact,oropenwithastatement,usuallyaboutanorder,byindicatingthenumberordateoftheorder.Giveinformationabouttheshipment.Expecteitherananswerorfurthercommunication.5LettersofShipmentChapter5II.SampleAnalysisLetterAInformingshippingarrangementDearMr.Brown:Thanksforyoure-mailofJuly15thatbookedanorderforthreeModel880machines.Ourconfirmationoforderwillbeforwardedtoyouintwodays.SincethepurchaseismadeonFOBbasis,youaretoshipthegoodsfromDalianonalinertobedesignatedbyus.Assoonastheshippingspaceisbooked,weshalladviseyouofthenameoftheliner,onwhichthegoodsaretobeshipped.Forfurtherinstructions,pleasecontactourforwardingagents,PhoenixInternational,DalianBranch,whohavehithertotakencareoftheshipmentforyouandwillcontactyouimmediately.(Tobecontinued)LettersofShipmentChapter5II.SampleAnalysisLetterAInformingshippingarrangement(Continued)Assomepartsofthemachinesaresusceptibletoshock,themachinesmustbepackedinseaworthycasescapableofwithstandingroughhandling.Thebrightmetalpartsshouldbeprotectedfromwateranddampnessintransit.Whetheryouaresatisfiedwiththisarrangement,orifyouwantustohelpinanyotherway,pleaseletusknow.Sincerelyyours,

JackLiLettersofShipmentChapter5II.SampleAnalysisLetterBShippingadviceDearMr.Wood:Thegoodsof4,500strandsofwoolyouorderedMay28wereshippedthismorningaccordingtothestipulationsetforthinthecaptionedL/CNo.996.Thefollowingcopiesofshippingdocumentsareenclosedsothatyoumayfindnotroubleintakingdeliveryofthegoodswhentheyarrive:InvoiceNo.36induplicatePackingListNo.43induplicateNon-negotiableBillofLadingNo.PW790InsurancePolicyNo.HK453SurveyReportNo.SR576(Tobecontinued)LettersofShipmentChapter5II.SampleAnalysisLetterBShippingadvice(Continued)Wehopethegoodswillarriveatthedestinationinperfectconditionandappreciateverymuchyourcooperation.Welookforwardtomorecooperationbetweenusinthefuture.Sincerelyyours,

EricLuoLettersofShipmentChapter5II.SampleAnalysis1.

Dothelettersusedirectorderorindirectorder?2.

Howdoesthefirstparagraphineachletterbegin?3.

Doeseachletterendwithgoodwillwordsadaptedtotheparticularcase?Key:1.Thelettersusedirectorder.2.Thefirstletterbeginswiththestatementaboutanorderforthreemachines.Thesecondletteropensbyinformingthatthegoodswereshipped.3.Yes,theyallendwithgoodwillwords.Questionsforcomprehension:LettersofShipmentChapter5II.SampleAnalysis4.Whatisthepurposeofeachletter?5.Canyouwritetheoutlineofeachletter?6.Canyousumupthewritingprinciplesoflettersofshipment?Key:4.Thefirstletteristoinformshippingarrangementwhilethesecondoneistooffershippingadvice.5.Answersmayvary.6.Lettersofshipmentshouldbeconciseandclearsothattherewillbenoconfusionandtheywillnotcausedelayindelivery.Questionsforcomprehension:LettersofShipmentChapter5III.SampleContrastPoorDearAmadaLevis:WewritetoadviseyouthatwehavetodaypackedandshippedaconsignmentofgarmentsonboardofMVPacificCentaur.TheshipwillsailfromDalianonApril21andisdueinSanFranciscoonMay10.Wehavethegarmentswellpackedandproperlymarkedoneverycasesothatyoucanhaveeasytimewhentakingdelivery.Wehavesentafullsetofcleanonboardshippingcompany’sB/Lintriplicate,endorsedandmarkedasperinstructions,togetherwithcertificateoforigin,invoice(4copies)andinsurancecertificate(2copies)toBankofChina.IbelievetheycanforwardthemtoFirstCaliforniaCommercialBankinLosAngelesforpayment.Wetrustwehavedoneeverythingtofacilitatethetransactionforyou.Yoursfaithfully,AllisonHuLettersofShipmentChapter5III.SampleContrastImprovedDearAmadaLevis:YouwillbehappytoknowthataconsignmentofgarmentsyouorderedundertheContract22/003/4hasbeenpackedandshippedtodayonboardofMVPacificCentaur.TheshipwillsailfromDalianonApril21andisdueinSanFranciscoonMay10.Thegarmentsarein10woodenpackingcases,numbered1to10andmarkedSKOLA4/12.Afullsetofcleanonboardshippingcompany’sB/Lintriplicate,endorsedandmarkedasperinstructions,togetherwithcertificateoforigin,invoice(4copies)andinsurancecertificate(2copies)hasbeensenttoBankofChina,whowillforwardthemtoFirstCaliforniaCommercialBankinLosAngelesforpayment.Wehopeyouwillfindeverythinginorder.Sincerely,AllisonHuLettersofShipmentChapter5這是兩封賣方發(fā)給買方的裝船通知。第一封信基本符合裝船通知的要求，但信息不全，沒有貨物的合同號，有些信息比較籠統(tǒng)，比如包裝和嘜頭。另外，寫作角度以“我”為中心，幾乎每句話都以第一人稱開始，不利于雙方良好關(guān)系的建立。改進后的信件采用第二人稱，讓人感到親切，而且信息具體、完整。III.SampleContrastLettersofShipmentChapter5ThankyouforthereceiptofyourL/CNo.Mc-189.WearepleasedtoadviseyouthatyourorderhasbeenshippedonboardofLinerGallantrywhichisscheduledtosail…感謝貴方提供Mc-189號信用證。我方很高興通知貴方訂單項下的貨物已裝上“勇敢號”客輪，按計劃開往……ProvidinginformationaboutdeliveryofgoodsLettersofShipmentIV.UsefulPatternsandSentencesChapter5ThanksforyourletterofApril6requestingearlierdeliveryofgoodsunderyourpurchasecontract…很高興收到貴方4月6日函詢問……采購合同項下貨物提前裝運一事。ProvidinginformationaboutdeliveryofgoodsLettersofShipmentNextweekweshallhaveaconsignmentof20casesreadytobesenttoourcustomerinManchester.下周我方將有20箱貨物可以運給曼切斯特的顧客。IV.UsefulPatternsandSentencesChapter5Pleasedeliver/forwardthegoodscases/balesbyairfreight/bythenextcontainership/bythefirstavailablevessel/byrail/byrefrigeratedvan/bycontainertruckto…敬請交付/寄發(fā)該批箱裝/捆裝貨物，通過航空/下一班集裝箱/第一班貨船/鐵路/冷藏車/貨柜車運往……ProvidinginformationaboutdeliveryofgoodsLettersofShipmentIV.UsefulPatternsandSentencesChapter5Thegoodswillbepackedin…cartons,eachmeasuringabout…×…×…cmandweighingabout…kg.貨物將分裝為……紙板箱，每箱體積為……×……×……厘米，重……千克。PackinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5Pleaseensurethatthegoodsarewellpacked/thatinstructionsarestrictlyobserved/thatthegoodsarenotstoredintheopen.請確保貨物包裝完好/嚴格遵守指南/貨物不要露天儲存。PackinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5Pleasedeliver/forwardthegoodsatthebestpossiblerates/onthetermsagreedupon/accordingtoourinstructionsof…敬請以最優(yōu)惠匯率/按照雙方議付的條件/根據(jù)我方……的指示交付/寄發(fā)該批貨物。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5AsarrangedwewouldaskyoutoopenanirrevocableLetterofCreditinourfavorandshallhandovershippingdocumentsagainstacceptanceofourdraft.按照約定，我方要求貴方開具以我方為抬頭的不可撤銷信用證，并提交裝運單據(jù)的承兌匯票。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5Inviewofthesmallamountofthistransaction,wearepreparedtoacceptpaymentbyD/Patsightforvalueofthegoodsshipped.鑒于此次交易數(shù)額較小，我方將同意按運輸貨物的價值即期付款交單。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5Inkeepingwithourusualtermsofpaymentwehavedrawnonyouat60daysandpassedthedraftandshippingdocumenttoourbanker.為與我方慣常付款條件保持一致，我方已向貴方銀行開立60天遠期匯票，并已將匯票及裝運單據(jù)呈交我方銀行。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5Weencloseyourshippinginstructionform,dulycompleted,togetherwithcommercialinvoiceintriplicateandcertificateoforigin.我方隨函附上按貴方要求填寫的裝運指示表、一式三份的商業(yè)發(fā)票和原產(chǎn)地證書。ShippinginformationLettersofShipmentIfthereisanylikelihoodofdelaywewouldprefertohavethegoodssentbyair.若出現(xiàn)任何延遲的可能，我方希望空運該批貨物。IV.UsefulPatternsandSentencesChapter5AsthereisnodirectsailingfromDaliantoyourportinJune,itisimperativeforyoutodeletetheclause“bydirectsteamer”andinsertthewording“Partialshipmentandtransshipmentareallowed.”

由于大連到貴方港口6月沒有直達貨船，需貴方即刻將合同中“通過直達輪船運輸”條款刪除，并添加“允許分批裝運和轉(zhuǎn)船”字句。ShippinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5Owingtothelatearrivalofthesteameronwhichwehavebookedspace,wewouldappreciateyourextendingtheshipmentdateandvalidityofyourL/CNo.4578toJanuary28andFebruary14respectively.由于我方訂艙的貨輪晚到，我方希望貴方將裝運期和貴方4578號信用證的有效期分別延長至1月28日和2月14日。ShippinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5TheshipmentcoveredbyyourLetterofCreditNo.469hasbeenreadyforquitesometime,buttheamendmentadvicehasnotarrivedyet,nowanextensionof15daysisrequired.由于貴方469號信用證下貨物的裝運事宜早已辦妥，但是由于修改通知尚未送達，因此貨運事件需要延后15天。ShippinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5DearSirs:Referringtoourletters,wewishtocallyourattentiontothefactthatuptothepresentmomentnonewshascomefromyouabouttheshipment.Asyouhavebeeninformedinoneofourpreviousletters,theusersareinurgentneedofthemachineandinfactpressingusforanearlydelivery.Undersu