第四章第四節(jié)

1、Chapter Four Section Four: Memorandum Writing Teaching Set-up 工作備忘錄述要工作備忘錄述要 常用詞匯常用詞匯 慣用表達法慣用表達法 練習答案練習答案 一、工作備忘錄述要一、工作備忘錄述要 備忘錄是說明某一問題事實經(jīng)過的文件。備忘錄寫在普通 紙上，不用機關用紙，不簽名，不蓋章。備忘錄可以當面 遞交，可以作為獨立的文件送出，也可做為外交照會的附 件?，F(xiàn)在備忘錄的使用范圍逐漸擴大，有的國際會議用備 忘錄作為會議決議、公報的附件 。 備忘錄作為一種錄以備忘的公文，主要用來提醒、督促對 方，或就某個問題提出自己的意見或看法。在業(yè)務上，它 一般

2、用來補充正式文件的不足。它的內(nèi)容可以分為以下幾 項： 書端(Heading)；收文人的姓名、頭銜、地址(Addressees Name, Title, Address)；稱呼(Salutation)；事因(Subject)； 正文(Body) ；結束語(Complimentary Close)；簽名 (Signature)。 二、常用詞匯二、常用詞匯 heading n. 書 端 title n. 頭銜 salutation n. 稱 呼 subject n. 事因 body n. 正文 signature n. 簽 名 name card n. 名 片 stamp n. 印章 inkpad

3、n. 印泥 blotter n. 吸墨紙 CEO n. 行政總裁 memo( memorandum)：備忘錄 telephone directory 電話薄 memo pad 備忘錄 complimentary close：結束語 Human Resource Department：人 力資源部 三、慣用表達法三、慣用表達法 1）Mr. Smith received a letter of inquiry from a partner. 史密斯先生收到一封來自合作伙伴的詢問函。 2）Please send me copies of all documents relating to this

4、company. 請把和這家公司有關的所有文件的副本寄給我 3）Your consideration of this suggestion would be appreciated. 您如果考慮這一建議，我們將不勝感激。 4）The following policies govern the publication of this memo. 下面的政策決定這份備忘錄的出版 5) We should first check his account. 我們應該首先檢查他的帳戶 6) Have your immediate supervisor approve your request by si

5、gning on the Supervisor Approval line. 讓您的頂頭上司批準您的申請，讓他在上司同意欄簽名。 7) Please process our order as quickly as possible. 請盡快處理我們的訂單。 8) There is a new procedure for obtaining access to the data. The new procedure is as follows. 有一種新的程序，可以讓你獲取的數(shù)據(jù)。新的程序如下。 9) Mr. White makes sure it will not happen again.

6、懷特先生可以確保它不會再發(fā)生。 10) Ill send the memos to our manager as soon as possible. 我會盡快把備忘錄發(fā)出我們經(jīng)理。 四、練習及答案四、練習及答案 2. Writing practice: Memo To: Every Employee From: John Clayton Date: November 18, 2004 Subject: Fitness Center The board of directors approved the idea for a new Fitness Center at its meeting y

7、esterday. Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available. We are happy to be able to provide a facility that will contr

8、ibute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment. John Clayton Administration Office, Secretary 3. Topics for discussion: 1) What are the major elements of a memo? The major elements of a memo are heading, addressees name, title, address, salutation, subject, body, complimentary close and signature. 2) What general format does the heading segment follow? TO: (readers names and