英文信寫作方式素材

PracticalWriting:LettersSevenPrinciplesofpracticalWriting

1.Courtesy（禮貌）

1)Notmerepolitenesslikeusingsomephrasesof“please”or“thankyou”2)KeepasincereYou-attitude.3)Usetactful(委婉)waytoblameyourreaders,andtrytoavoidirritating(惱人的),offensive（無禮的）,orbelittling（貶低的）statement.e.g.1“Polite”——WehavereceivedwithmanythanksyourletterofOct.7,andwetakepleasureofsendingyouourlatestcatalog.Wewishtodrawyourattentiontoaspecialofferwhichwehavemadeinit.“Courteous”——Youwillbeparticularlyinterestedinaspecialofferonpage5ofthelatestcatalogenclosed,whichyourequestedinyourletterofOct.7.e.g.2“tactful”——IfIunderstandyourlettercorrectly…“Rough”——Yourletterisnotclearatall,Ican’tunderstandit.

2.Consideration（體諒）

1)EmphasizingYou-attituderatherthanWe-attitude

2)Focusingonthepositiveapproache.g.1“You-attitude”——Youearn2percentdiscountforcashpayment“We-attitude”——Weallow2percentdiscountforcashpaymente.g.2“Positive”——Wefeelsurethatyouwillbeentirelysatisfied.“Negative”——Wedonotbelieveyouwillhavecausefordissatisfaction

3.Completeness（完整）①containsallthenecessaryinformation②answerallthequestionsputforwardbythereaders

ATTN:makesurethatallthemattersarediscussed/stated.

badimpression,giveup,disputesandlawsuit4.Clarity(清楚)

tomakesurethatwhatyouwroteissoclearthatitcan’tbemisunderstood.(usethemostsimpleandfamiliarwords,payattentiontothegrammar,eg:thepronoun,thepositionofthemodifier,rationalityinlogic)

eg:Beingaregisteredaccount,I’msureyoucanhelpus.

Beingaregisteredaccount,youcancertainlyhelpusMoreover,Payattentiontothepositionofthemodifierse.g.Weshallbeabletosupply10casesoftheitem

only.我們僅能供應(yīng)該商品10箱.Weshallbeabletosupply10casesonly

oftheitem.我們僅能供應(yīng)10箱該商品Themodifier“only”intheabovesentencesmodifiedtwodifferentwords,sothetwosentenceshavedifferentmeanings.5.Conciseness（簡潔）

clearlyexpresswhatyouwoulddoinashortandpithystyleofwritingwithoutsacrificingcompletenessandcourtesy.Eg1:WeareinreceiptofyourfavoroftheletterMay10.貴方5月10日來函已收悉

WehavereceivedyourletterofMay10.Eg2:WillyoushipusanytimeduringthemonthofDecember,orevenNovemberifyouarerushed,forNovemberwouldsuitusjustaswell.

PleaseshipusbytheendofNovember6.Concreteness（具體）

specific,definiteandpersuasive(thoughsometimesvaguenessisalsopreferred)

thereaderwillbeataloss,andcouldn’tknowwhatyouaretalkingabout

eg:Weregrettonotethatyourclientswanttocanceltheirorder

Weregrettonotethatyourclientswanttocanceltheirorder+fortextiles7.Correctness（正確）Refernotonlytocorrectusageofgrammar,punctuationandspelling,butalsotostandardlanguageandproperstatement。1)withpronounsOurcompetitors’pricesare2%-3%lowerthanus(ours).2)withverbsItisoneofthemachinesthatwas(were)deliveredlastweek.3)withconjunctionsThisfridgenotonlyisattractive(isattractivenotonly)inproperprice,butalsoingoodquality.4)withsubjectsWhilestudyingthereport,thetelephonerang.WhileIwasstudyingthereport,thetelephonerang.英文信封(Envelope)的寫法

（BlockFormat齊頭式）ZhaoMinSichunUniversityChengdu,610041P.R.ofChina

Mr.StevenChung

No.252,LongSt.

SanFrancisco,U.S.A寄件人姓名和地址收信人姓名和地址英文信封(Envelope)的寫法

（右縮式IndentedFormat）ZhaoMinSichunUniversityChengdu,610041P.R.ofChina

Mr.StevenChung

No.252,LongSt.

SanFrancisco,U.S.A寄件人姓名和地址收信人姓名和地址※英文地址的寫法和中文相反，口訣：由小到大

(ex:號—弄—巷—路/街—城市—國家)號No.(Number)樓F(Floor)室Rm.(Room)弄Aly(Alley)巷L(fēng)n.(Lane)路Rd.(Road)街St.(Street)段Sec.(Section)區(qū)Dist.(District)縣County市City大道Ave.(Avenue)省Province國家名…地址的書寫順序是由小到大:第一行寫寄出信人的門牌號碼，寫街道名稱;第二行先寫縣市、城鎮(zhèn)名稱，再寫省或州名稱，往右空兩個字母的位置，再寫上郵編。如果是寄往國外的信件，第三行寫出寄信人所在國家的名稱。如要說明信件由何種郵路遞送或信件為何種類別，一般在信封正面的左下角注明。航空

ByAirMail掛號

Registered印刷品

PrintedMatter快件

Express內(nèi)有照片

PhotoEnclosed如信件需由別人或單位轉(zhuǎn)交給收信人，則需在轉(zhuǎn)交人前面加上C/O（careof）后跟轉(zhuǎn)交人的姓名地址。如宋力托李娜轉(zhuǎn)交一封信給李明，信封格式為：SongLiNo.1MiddleSchoolNantong,226000JiangsuLiMingC/OLiNaPekingUniversityBeijing,100871如不需要郵寄，只需寫上受托人和收信人的姓名即可。再用Bycourtesyof,Throughcourtesyof,Byfavorof引出所托之人的姓名。如：

LiMingBycourtesyofLiNa面交信(宋力本人當(dāng)面交給收信人的信)：

SongLiPresent

練習(xí)填寫信封GeorgeWangwillwritealettertohispenpal(筆友),MikeClinton.Mike’saddress(住址)is:1025LongStreet,SanFrancisco,CA94101,U.S.A.AndGeorge’saddressis:23,Alley4,Lane130,Sec.IINankingEastRd.Taipei,Taiwan,R.O.C.Pleasewriteanenvelopeforhim.GeorgeWang

23,Alley4,Lane130,

Sec.IINankingEastRd.Taipei,Taiwan104

R.O.C.

MikeClinton

1025LongStreet,

SanFrancisco,CA94101

U.S.A

ThelayoutofEnglishletters

SevenPrincipalParts1.

信頭Heading/Letterhead2.寫信日期Date3.信內(nèi)地址(收信人)InsideAddress4.稱呼Salutation

5.正文BodyofLetter6.客套結(jié)束語ComplimentaryClosing7.署名SignatureSevenOptionalParts1.Thereferencenumber(存檔編號)2.TheAttentionLine(至收信人）3.Thesubjectheading(事由）

4.Theenclosure（附件）

5.ThereferenceNotation（經(jīng)辦人代號）6.TheCarbonCopyNotation（抄送）7.Thepostscript(附言)Heading

信頭包括寄信人地址（通常寫在信箋的右上方）或某公司的名稱、地址、電話、電傳、傳真、郵編、電子信箱地址或網(wǎng)址等。

Date日期應(yīng)寫在寄信人地址下方，表達方式各不相同。通常英式按日/月/年的順序，而美式按月日年的順序。注意：年份寫全，不可省略；月份用英文單詞表示，不可用數(shù)字替代（一般信函可縮寫，較正式的公函需寫全）；日期用阿拉伯?dāng)?shù)字基數(shù)詞表示即可，如May7,2006;23September,2005Rewritethefollowingdateforstandardbusinessletters

6/5/0610-9-068June2006Oct.28,06Jan.13.2006InsideAddress信內(nèi)地址應(yīng)寫在信箋左上方，與信封上的地址完全一致。第一行寫收信人姓名（稱呼語+全名）；商務(wù)信函中還需另起一行寫出職務(wù)；收信人地址應(yīng)確切完整。Arrangethefollowinginformationintoletterheadorinsideaddress:China/Beijing100021/BeijingMetal/President/LinFang/Eastlane/234LinFangPresidentofBeijingMetal234Eastlane,Beijing100021ChinaSalutation稱呼應(yīng)寫在信內(nèi)地址下，其左邊要與信內(nèi)地址第一行對齊。英文書信的稱呼一般都是以Dear…

或Mydear…開頭的。1.親近熟悉的人:Dear/Mydear+稱呼或名字。2長輩、關(guān)系一般、不相識：Dear+“先生/女士/教授”3機關(guān)、團體、公司、工廠或?qū)W校：DearSirorMadam,ToWhomItMayconcern.有時直接用Gentlemen(復(fù)數(shù))。Body語言要得體，簡單明了，措詞禮貌。稱呼下面隔一兩行開始寫正文。一般說來，開頭直接表達寫信的目的，中間對目的具體說明，結(jié)尾表達希望祝愿等。ComplimentaryClosing開頭字母要大寫，末尾用逗號。結(jié)束語也稱敬語，使用時也應(yīng)因人而異，取決于發(fā)信人與收信人之間的關(guān)系或熟悉程度。1.家人親戚:Yourlovingmother/son/brother;Yourslovingly,Withlove,Allmyloveetc.2.長輩或一般朋友：Yoursrespectfully/sincerely,Yourstrulyetc.3.機關(guān)、團體、學(xué)校等：Yoursfaithfully/sincerely,Yourstrulyetc.

結(jié)尾的部份祝福的話結(jié)尾語Takecare.Yourfriend,Bestwishes.Trulyyours,BestRegards.Yourloving_______,MerryChristmasSincerelyyours,HappyNewYearYourssincerely,HappyBirthdaySincerely,Signature寫信人要在結(jié)束語下面簽名，以表示對信件中的全部內(nèi)容負責(zé)。簽名最好是寫信人的親筆，手寫后可附打印的全名。Letterstyles

1.IndentedStyle縮進/行式

Feature:eachlineofthe‘InsideNameandAddress‘shouldbeindented2-3spaces,andfirstlineofeachparagraphshouldbeindented3-8spaces.IndentedFormatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)YourssincerelyXX(signature)Joe(printedname)LetterheadRef.No.MsDavisSalesManagerTheTextileCo.LtdPicadillyLondon,WinCBEUKDearMsDavis,______________________________________________________________________________________________sincerelyyours,

DearSir/Madam,I’mwritinginresponsetoyouradvertisementforaPA/SecretarytotheManagingDirector.…AlthoughIdidnothavetotravelinmypreviousjob,Iwouldbeverywillingtodoso.Iwillbeavailableforinterviewatanytime,andlookforwardtohearingfromyou.Yoursfaithfully,WilliamJeremySmithPeaceHotelLingGongRoad1818Beijing,ChinaMailboxNo.23,GXuniversityNanning,Guangxi,China27Jan,2008縮進式發(fā)信人地址及發(fā)信日期收信人姓名和單位地址Letterheadfeature:eachlinebeginsattheleftmargin

2.fullblockstyle完全齊頭式Blockformatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)Yourssincerely(complimentaryclose)XX(signature)Joe(printedname)

LetterheadRef.No.DateAddress&NameDear--Re:Sincerelyyours,DearSir/Madam,I’mwritinginresponsetoyouradvertisementforaPA/SecretarytotheManagingDirector.…AlthoughIdidnothavetotravelinmypreviousjob,Iwouldbeverywillingtodoso.Iwillbeavailableforinterviewatanytime,andlookforwardtohearingfromyou.Yoursfaithfully,WilliamJeremySmithCompactSystem96RosewallDrive,Southtown,SO34BTMailboxNo.23,GXuniversityNanning,Guangxi,China27Dec,2007齊頭式Letterhead3.ModifiedBlockStyle改良平/齊頭式

feature:everylinebeginsattheleftmarginexcepttheletterhead,

date,complementarycloseandsigniture(slightlypastthecenterofthepage)ModifiedFormatxxxx(letterhead)June3,2005(date)xxxx(insideaddress)Dearxx,(salutation)Wereceivedyourxxxx(body)YourssincerelyXX(signature)Joe(printedname)LetterheadRef.No.DateName&AddressDear—Re:Yours,

DearSir/Madam,I’mwritinginresponsetoyouradvertisementforaPA/SecretarytotheManagingDirector.…AlthoughIdidnothavetotravelinmypreviousjob,Iwouldbeverywillingtodoso.Iwillbeavailableforinterviewatanytime,andlookforwardtohearingfromyou.Yoursfaithfully,WilliamJeremySmithPeaceHotelLingGongRoad1818Beijing,ChinaMailboxNo.23,GXuniversityNanning,Guangxi,China27Jan,2008改良式發(fā)信人地址及發(fā)信日期收信人姓名和單位地址Letterhead應(yīng)用文寫作技巧

I.信件開頭

(寫信、收信、回復(fù)……)1Ihavethepleasuretotellyouthat…2IamgladtoreceiveyourletterofMay….3ThankyouforyourletterofMay5th…4Manythanksforyourniceletter...

II.引出話題topic1Ihavesomeimportant/wonderfulnewsforyou.2youwillfindithardtobelieve,but…Moretips!structureIII.信件結(jié)尾

(祝福、感謝、保持聯(lián)系……)1Ihopeyouwillbewellagainsoon.(not“Iwish”!)2Iwishyougoodluckin…3ThankyouforallyoudidformewhileIwasinyourcountry.4Ihopetohearfromyousoon.5Pleasewritetomesoonandtellmeaboutyourlifeatyourschool.英文書信由7個部分組成。它們是信頭、日期，信內(nèi)地址、稱呼、正文、結(jié)束語、簽字。格式一定要正確。信的正文和寫文章一樣，要分段寫，每一段有一個中心思想總結(jié)PracticeDirections:Forthispart,youareallowed30minutestowriteaLetterofApology.You