職業(yè)綜合英語1 Unit 2

Unit2職業(yè)綜合英語1ENGLISHFORCAREERSUnit2

Office新職業(yè)英語ContentsListening&Speaking4Warming-up1ReadingA2ReadingB3LanguageLab7LanguageLab7Writing5Mini-project6Warm-1TaskReadMr.Thomson’sscheduleforTuesday.Writeyourschedulefortoday.Tuesday08:30Takethecarforaservice.09:00Studythesalesdataoflastmonth.10:30DiscusssaleswithMr.Black.12:00Haveworkinglunchwithallmanagers.13:30Ringthedentist.14:00Makeplansfornextweek’ssalesconference.17:00Collectthecarfromthegarage.Warm-2TimeThingstodotodayReadingAReadingATextTask1Task2BusinessKnow-howTextA-1Secretaries

Secretariesmaybeknownbyavarietyofothertitles,likeadministrativeassistants,clerks,orpersonalassistants.Althoughallofthesetitlessharethecommonthemeofadministrativetasks,theymayreflectdifferenttypesofsecretarialjobs.Secretarialpositionsarequiteold.GreekandRomanbusinessmenandpoliticians,forexample,usedpersonalsecretariesandclerkstomanagetheiraffairs.ReadingATextA-2-1Asecretary’sjobistokeepanofficerunningsmoothly.Secretarieshaveawiderangeofduties,dependingontheofficesthattheyworkfor.Ataminimum,asecretaryhandlescorrespondence,keepstrackofschedules,managesafilingsystem,andoperatesofficeequipmentlikephones,faxmachines,andcopiers.Mostsecretariesanswerphonesanddirectphonecallstotheappropriatepeople.ReadingATextA-2-2Somesecretariesalsohandlesuppliesorderingforanoffice,andmaydealwithbudgeting,bookkeeping,andpersonnelpaperwork.Asecretaryisexpectedtohaveexperiencewithcomputersandotherelectronics,asheorshewillhandleagreatdealofelectronicmaterial,includingcorrespondence.ReadingATextA-3

Goodsecretariesareextremelyefficientandwellorganized.Inadditiontohavingclericalskills,theyareskilledmanagersoftimeandpeople.Althoughtheymaynotbeaswell-paidandrespectedasmanyhigher-rankingpeople,theyareoftenveryimportantpeopleintheiroffices.Theyanticipatetheneedsofofficestaff,solveproblemsquickly,andworksoefficientlythatmanypeopledonotrealizehowvaluabletheyareuntiltheyleavethejob.Goodsecretariesalsohaveexcellentpeopleskills.Theycanbetrustedinhandlingconfidentialmaterial,topexecutives,andtheday-to-daychaosthatisoftenpresentinabusyoffice.ReadingATextA-4Employmentprospectsforsecretarialpositionsaregenerallygood,especiallyforskilledindividuals.Manyvocationalschoolsoffercoursesforpeoplewhoareinterestedinbecomingsecretaries.Thesecoursesincludeclassesintyping,documentmanagement,filing,andotherskillswhichagoodsecretaryshouldbringtothejob.Althoughitispossibletopursueasecretarialpositionwithoutthiseducation,itcanbechallenginginaworldwhereprofessionsarebecomingmoreandmorespecialized.ReadingAA-Trans-1ReadingA秘

書

秘書可能會有很多其他不同的頭銜，例如行政助理、文員或私人助理。盡管所有這些頭銜都以行政工作為主旨，但它們卻反映了不同種類的秘書工作。秘書崗位十分古老，例如，古希臘和羅馬的商人和政客們就曾雇用私人秘書和文員來管理他們的事務。A-Trans-2

秘書的工作就是使辦公室順利運轉(zhuǎn)。秘書的職責范圍很廣，依據(jù)他們所在辦公室的不同而各異。就最低要求來說，秘書要處理信函，跟蹤日程安排，管理文件系統(tǒng)，操作電話、傳真機、復印機等辦公設(shè)備。許多秘書還要接聽電話，并將其轉(zhuǎn)給適當?shù)娜藛T。有些秘書還要負責辦公室用品的采購，他們也可能會處理預算、簿記和人事文檔。秘書應當具備使用電腦和其他電子設(shè)備的經(jīng)驗，因為他們將處理大量的電子資料，包括往來信函。ReadingAA-Trans-3

好的秘書工作效率極高，且有條不紊。除了具備文書技能之外，他們還善于管理時間和人員。盡管他們的薪水和受尊敬的程度也許不如其他更高級別的人員，但在辦公室中他們往往起著十分重要的作用。他們能預估辦公室人員的需求，迅速解決問題。他們工作效率非常高，以至于許多人直到他們離開之后才意識到他們的價值所在。好的秘書還善于人際溝通。他們也非常值得信賴，可以委托他們處理機密文件，與高層管理人士打交道并應付在繁忙的辦公室里經(jīng)常會出現(xiàn)的混亂情況。ReadingAA-Trans-4

秘書行業(yè)的就業(yè)前景通常很好，對有經(jīng)驗者尤其如此。許多職業(yè)學校為有意當秘書的人們提供了培訓課程。這些課程包括打字、文件管理、文件歸檔，以及一個好的秘書在工作中所必須具備的其他技能。雖然沒有這些培訓要獲得秘書職位也是有可能的，但這在一個越來越專業(yè)化的社會里可能非常具有挑戰(zhàn)性。ReadingAalotofthingsofthesametypethatare

differentfromeachotherinsomewayReadingAavarietyofe.g.

Thegirlscomefromavarietyofdifferent

backgrounds.這家百貨商店經(jīng)售各種皮鞋。Thedepartmentstorecarriesavarietyofleathershoes

Translatee.g.

Thelowvalueofthedollarreflectsgrowing

concernabouttheUSeconomy.ReadingAreflectv.toshoworbeasignofaparticularsituationorfeelinge.g.

1.Thepricedependsonthequality.ReadingAdependonbedecidedbyItdepends(on)whetheryouwanttodoitornot.Translate這取決于你是否想去做。e.g.

Lookingafteracatcostsaminimumof$2,000

ayear.ReadingAminimumn.

thesmallestamountofsomethingornumberofthingsthatispossibleornecessarye.g.

1.Computerscanhandlehugeamountsofdata.2.Mysecretarywillhandleallthedetails.ReadingAhandlev.

todothethingsthatarenecessarytocompleteajobe.g.

It’sdifficulttokeeptrackofallthenew

discoveriesinmedicine.ReadingAkeeptrackoftopayattentiontosomeoneorsomethingsothatyouknowwhatishappeningtotheme.g.

1.Marywasexperiencedinoperatingthecomputers.2.Thecompanyoperatesfivefactories.ReadingAoperatev.touseandcontrolamachineorequipment;torune.g.

Ididn’tfeelthatthiswasanappropriatetimeto

mentionthesubjectofmoney.ReadingAappropriatea.correctorsuitableforaparticulartime,situationorpurposetotakethenecessaryaction,especiallyinordertosolveaproblemReadingAdealwithe.g.

Theyshoulddealproperlyandfairlywithanycomplaint.e.g.

AllstaffthinkMariaisaveryefficientsecretary.ReadingAefficienta.

workingwellandeffectivelywithoutwastingmoneyorenergyv.toexpectthatsomethingwillhappenandbereadyforitReadingAanticipatee.g.

Itisanticipatedthatnextyeartheworkers’wagewillincrease.a.spokenorwritteninsecretandintendedtobekeptsecretReadingAconfidentiale.g.

Doctorsarerequiredtokeeppatients’recordscompletelyconfidential.n.aperson,job,plan,etc.thathasgoodchanceofsuccessinthefuture;apossibilitythatsomethingyouhopeforwillhappenReadingAprospecte.g.

1.Themanagerheldoutbrightprospectsforme

ifIwouldaccepttheposition.2.Iseelittleprospectofhisrecovery.Translate我?guī)缀蹩床坏剿謴偷嫩E象。n.oneperson,consideredseparatelyfromtherestofthegrouporsocietyReadingAindividuale.g.

Itisimportanttoknowthattheviruscanbepassedfromindividualtoindividual.a.

consideredseparatelyfromotherpeopleorthingsinthesamegroupe.g.

Eachindividualleafonthetreeisdifferent.v.tocontinuedoinganactivityortryingtoachievesomethingoveralongperiodoftimeReadingApursuee.g.

Christinepursuedheractingcareerwithgreatdetermination.a.difficultinaninterestingorenjoyablewayReadingAchallenginge.g.

Teachingyoungchildrenisachallengingandrewardingjob.A-Task1Task1

Tickoffthedutiesandskillsmentionedinthepassage.

Whatarethedutiesforatypicalsecretary?Whichskillsarerequiredinagoodsecretary?handlingcorrespondencemanagingafilingsystemkeepingtrackofschedulesoperatingandmaintainingofficeequipmentdealingwithphonecallshandlingorders,budgetingorbookkeepingmanagingtrainingorotherpersonnelworkbeingskillfulinmanagingtimeunderstandingstaffneedsandsolvingtheirproblemshandlingcustomers’complaintseffectivelybeinggoodatinterpersonalrelationsbeingskillfulinhandlingpaperworkbeingabletosettleofficechaosknowinghowtodealwithothercompanies√√√√√√√√ReadingAA-Task2Task2

Decidewhetherthefollowingstatementsaretrue(T)orfalse(F)accordingtothepassage.StatementsTrueFalse1.Secretariesdealwithcommonadministrativetasks.2.Secretarialpositionsdidn’tappearuntiltheearly20thcentury.3.Themaindutiesofsecretariesdifferalotfromindividualtoindividual.4.Agoodsecretaryshouldbeveryskillfulindealingwithpeople.5.Secretarialjobsarenotpopularnowbecausesecretariesareusuallynotwell-paid.TFFTFReadingABusinessKnow-howMakingPhoneCalls

●Givethecompanynameinthegreeting;●

Makeclearwhothecalleris;●

Speakclearlyandslowlyinafriendlyvoice;●

Neverinterruptthepersonwhilehe/sheistalking;●

Donotanswerthephonewhileeating;●

Hangupthephonegently.ReadingBTextTask1Task2ReadingBTextB-1SWAPIndustriesNewsletter

ReadingBTextB-2

THECHRISTMASPARTY

Friday,December12,2008,from6:00p.m.to9:00p.m.TheannualChristmasPartyofSWAP(China)willtakeplaceattheHongKongClubonFriday,December12from6:00p.m.to9:00p.m.ThisisalwaysagoodstarttotheChristmasseason—socializingwithcolleagues,familiesandfriendsinthedelightfulsurroundingsoftheHongKongClub,gazingoutattheChristmaslights,andenjoyingaluxuriousbuffet.Dresscode:Nojeans.Mobilephonesmustbeturnedoffwithintheclub.EachbranchofSWAP(China)pleasesendfivepersonstoapplybeforeDecember5,2008bymailingthefollowingformtosarawong@SWAPC.Forfurtherinformation,pleasecallSaraWong:53116755oremailher.ReadingBTextB-3ReadingBB-Trans-1ReadingBB-Trans-2ReadingBB-Trans-3ReadingBB-Task1Task1

Decidewhetherthefollowing

statementsare

true(T)orfalse(F)

accordingtothenewsletter.()1.

TheissueofthenewsletterdatedNovember20,2008isfromSWAP(China)HeadquartersHongKong.()2.SWAPFujianLtd.isawardedExcellentEnterprisewithForeignInvestment

for2007-2008bySWAPIndustries.()3.OnlySWAPstaffmembersareinvitedtotheChristmasPartyattheHongKongClub.()4.PeoplewhoattendthePartyaresuggestedtodresscasuallyandturnofftheirmobilephonesattheclub.()5.EachbranchofSWAP(China)cansendatleastfivepersonstoapplybeforeDecember5,2008.TFFFFReadingBB-Task2-1Task2

FillintheapplicationformandemailittoSara,expressingyourhopetoattendtheParty.Tosarawong@SWAPCCCFromwanglili@SWAPCSubjectApplicationtoattendChristmasPartyDearSara,AsoneofthefivecandidatesfromSWAPFujianLtd.,IamwritingthisapplicationtoattendthecomingChristmasParty.Itwillbeagreathonorformetorepresentourcompanytomeetcolleaguesandfriendsthere.It’salsoagoodrewardformytenyears’serviceforSWAP.ReadingBB-Task2-2Lookingforwardtoyourconfirmation.WangLiliPurchasingManagerofSWAPFujianLtd.ApplicationFormforTheChristmasPartyonDecember12,2008FullnameandpositionWangLili,PurchasingManagerofSWAPFujian

ContacttelephonenumberMobilePhonefficePhonemailaddressWanglili@SWAPCReadingBListeningTask1Task2Task3Task4Task5Listening&SpeakingL-Task1Task1

ShirleyisMr.Muller’ssecretary.

Listentothetelephone

conversation

andcheckhernotes.Didshemake

any

mistakes?ScriptDavidCharlescalled.

Callhimbackbefore5:30—it’surgent.

PhoneNumber:82372598

6:3082375598Listening&SpeakingL-1-ScriptTask1

Script

Listening&SpeakingL-Task2Task2

Listentoaphonemessageand

completethefollowing

note.Script

TelephoneMessageFrom:For:Phonenumber:Message:EllenPolly8021DeleteallemailsfromEllen.

Don’topentheattachedfiles.Listening&SpeakingL-2-ScriptTask2

Script

Listening&SpeakingL-Task3Task3

AnnaisphoningMr.Brownfor

anappointment.Listen

to

the

conversationandchoosethebest

answertoeachquestionyouhear.Script1.A.OnMonday.B.OnTuesday.C.OnWednesday.D.OnThursday.2.A.He’llvisitthefactory.B.He’llhavelunchwithsomeone.C.He’llmeetsomeonefromtheHeadOffice.D.He’llhaveanimportantmeeting.3.A.OnTuesdaymorningat9:30.B.OnTuesdayafternoonat3:00.C.OnWednesdaymorningat9:30.D.OnWednesdayafternoonat3:00.Listening&SpeakingL-3-ScriptTask3

Script

Listening&SpeakingL-Task4Task4

Listentotheconversationbetween

TomBarnesand

hissecretary,Cathy.

Thencompletethe

schedule.ScriptMr.Barnes’ScheduleMonday:9:30a.m.withAudenCompanyTuesday:10:00a.m.meetingafternoonmeetingWednesday:9:00a.m.MeetthenewafternoonTriptoSignthecontractSalesDepartmentproductionmanagerFranceListening&SpeakingL-4-ScriptTask4

Script

Listening&SpeakingL-Task5-1Task5

Listentothepassagetwiceandfillintheblankswithwhatyouhear.

Timeisequaltoeveryone.Whetheryouaresmartorfoolish,uglyorbeautiful,youhavethesame24hourseachdaythateveryoneelsehas.Howyouspendthatvaluabletimedeterminesthe

.Timeismorepreciousthananypossession.Therearethreerulesforeffectivetimemanagement.Firstly,don’tcreate

.Don’ttrytoworkfulltimeandtakeafullload.Bereasonableabouthowmuchworkyoucando.qualityofyourlifeimpossiblesituationsListening&SpeakingL-Task5-2

Secondly,makealistofallthethingsthatyouneedtogetdoneinagiventimeperiod.Putthetasksinorderofanddelete________________anyunimportantitems.Thirdly,avoidlackoffocus.Useliststo

.Tobemoreattentive,setboundarieswithfamilyandfriendswhenyouareatwork,aspersonalphonecallsandemailscaneasilydisturbyourworkdayprogress.Inamodern

,youcanusetechnologytohelp.Forunimportantcommunications,provideclientswithafaxnumberoremailaddress.Thisshouldcutdownonthenumberofunimportantphonecallsyoureceivethroughouttheday.importancefocusattentionworkenvironmentListening&SpeakingWritingWritingTask1Task2W-Task1Task1

Readthefollowingagenda.Match

theitems1-10withthedetails

listedonthenextpagebywriting

the

numbersonthelines.—Themeetingendsbyavote,orbygeneralconsent(同意).

—Discussingothermatterswhicharenotontheagenda.—Thechairpersoncallsthemeetingtoorderandopenswithawelcome.—Dealingwithtopicsarisingfromtheminutesofthelastmeeting.—Decidingontimeforthenextmeeting.—Thesecretarykeepsarecordof:a.thosewhoarepresent;b.thosewhoareabsentwithoutleave;c.thosewhosentregrets.

—Body—alistofthetopicsthatformthemainpartofthemeeting.

—Thesecretaryreadsarecordofthelastmeetingforapprovalorcorrection.10814925,6,73WritingW-Task2FORDTRADINGCO.,LTD.RegularMonthlyMeetingAgendaRoom2206,SwanHotel9:00a.m.—11:30a.m.July2,20091.

Opening2.Rollcall3.Readingminutesofthelastmeeting4.Businessarisingfromtheminutes5.Reportfromthemarketingmanager6.Reportfromthesalesmanager7.Reportfromthefinancemanager8.Anyotherbusiness9.Dateofthenextmeeting10.AdjournmentTask2

WritingMiniWorkingroups.Helpyourforeignteachertomakeathree-daytravelplaninChina.Thenexplainitinclass.Remembertoincludeflights,hotels,transportandexpenses.Thefollowingsampleisprovidedforyourreference.Mini-project●Workingroups;●RefertothesampleonPage27;●

Comparedifferentairlines,hotelsandplacesofinteresttodecidewhichisthemostsuitable;●

In-classpresentation.

LanguageLabTask1Task2Task3Task4Task5LanguageLabLL-Task1Task1

Matchthewordsorphrasesontheleftwiththeirmeaningsontheright.()1.appropriate()2.range()3.individual()4.operate()5.schedule()6.challenging()7.prospect()8.reflect()9.anticipate()10.dealwith

asinglepersonorthingthepossibilitythatsomethingwillhappencorrectorsuitableforaparticulartime,situationorpurposetakeactionaboutexpectthatsomethingwillhappenandbereadyforitmakeclear;showextent;distancebetweenlimitsdifficult;needingthefulluseofone’sabilitiesandeffortsprogramortimetableforworkcausetowork;manageCGAJIHBFEDLanguageLabLL-Task2-1LanguageLabTask2

CompletethefollowingsentenceswiththewordsorphrasesfromTask1.Changetheformifnecessary.Youshouldtreatyouremployeesas

___________.2.Themanagerplannedhiswork__________forthefollowingmonth.3.Hisbehavior_________hislazyattitudetowork.4.Severalcarsareavailablewithinthisprice________.5.Yourminiskirtisnot__________forsuchaformaloccasion.individualsschedulereflectsrangeappropriateLL-Task2-26.Doyouknowhowto__________theheatingsystem?7.Thiskindofexerciseismost__________,andthereforeisagoodtestofthestudents’ability.8.Ireallydon’tknowhowto__________thesenaughtychildren.9.The__________offinishingtheworksoonareverygood.10.Hetriedto__________thequestionstheywerelikelytoaskhimattheinterview.operatechallengingdeal

withprospectsanticipateLanguageLabLL-Task3-1Task3

Completethesentencewithfollowingwordsorphrasesplussomewordsofyourown.handlebeexpectedtodependon inadditiontoavarietyof1.givingageneralintroductiontocomputers,thecoursealso.2.Ithisparents’wisheswhether

3.Youworklateif.Inadditiontoprovidespracticalexperiencedependsonhecangotocollegeornot.areexpectedtothemeetingisheldtomorrowLanguageLabLL-Task3-24.attheparty,forreasons.5.Susanisappointedtothecompany’saccountsbecause

Everyonearrivedlatesheisacarefulperson.handleavarietyofLanguageLabLL-Task4-1Task4

Rewritethefollowingsentencesafterthemodels.Model1:Theyworkveryefficiently,thusmany