business meeting 商務(wù)會議

1、Business English GloriaGloria Know how to prepare a business meeting either as an organizer or participant. Business EnglishI General Introduction:Four Types of Business Meetings一、行政型會議行政型會議 (Administrative Meeting) 。它是商界的各個單位所召開的工作性、執(zhí)行性的會議。例如，行政會(executive session)、董事會(board meeting)，等等。二、業(yè)務(wù)型會議業(yè)務(wù)型會

2、議(business/operation meeting)。它是商界的有關(guān)單位所召開的專業(yè)性、技術(shù)性會議。例如，展覽會(exhibition)、供貨會(supply meeting)，等等。三、群體型會議群體型會議。它是商界各單位內(nèi)部的群眾團(tuán)體或群眾組織所召開的非行政性、非業(yè)務(wù)性的會議，旨在爭取群體權(quán)利，反映群體意愿。例如，職代會、團(tuán)代會，等等。四、社交型會議社交型會議。它是商界各單位以擴(kuò)大本單位的交際面為目的而舉行的會議。例如，茶話會、聯(lián)歡會，等等。Business EnglishI General IntroductionAll businesses have meetings to sh

3、are information. lSome are informal around the “break” tablelMany are formal a meeting is called, people gather at an appointed spot, there is a leader, minutes are written, and there are rules for discussion. lThe larger the group, the more formal the meeting structure is.Business EnglishI General

4、Introduction: Meeting Forms圓桌會議圓桌會議 round-table conference視頻會議視頻會議 video conference電話會議電話會議 teleconferenceBusiness EnglishII Video Clip & DiscussionWhat is a business meeting?Business EnglishIII TermsAgendaAmendmentsMotionSecond a motionAdjournParliamentary Procedure議會程序議會程序修正修正附議附議/補(bǔ)充意見補(bǔ)充意見動議動議

5、/議案議案休會休會議事日程議事日程Business EnglishIII TermsRefer to a committeeRising voteVoice voteSecret ballotRoll call提交給委員會提交給委員會起立表決起立表決點名點名不記名投票不記名投票口頭表決口頭表決Business EnglishIV How to Hold a Business Meeting Section 1 DefinitionA meeting is a group of people who are gathered for a shared purpose.A. The key to

6、a good meeting is planning.B. Planned meetings have value to all members.C. The main reasons meetings are held are to:1. Carry out the affairs of an organization.2. Present information.3. Solicit different opinions and work out the differences.4. Get agreement on goals.5. Brief members before action

7、 is taken.6. Organize members into work groups (committees).Business English1. Determine the overall purpose of the meeting.2. Identify business to be acted on.a. some topic detail for each headingb. Include amount of time each topic is expected to last3. Set a date and time for the meeting. Steps t

8、o planning a meeting include:Business English4. Select a convenient location with appropriate equipment.5. Assign responsibilities to different members.6. Develop an agenda (order of business) and send it to all members. 7. Plan for follow-through and assessment afterwards.Steps to planning a meetin

9、g include:Business EnglishAgenda: the plan that lists the events or items in a meeting.1. Common items to include:a. Call to order.b. Minutes from the last meeting held.c. Officer reports.d. Special reports.e. Committee reports.f. Unfinished business.g. New business.h. Adjournment.2. When the agenda

10、 is handed out to all members, it should includea. Meeting start time.b. Meeting end time c. LocationBusiness English Section 2 Parliamentary procedure: A certain set of “rules” known as parliamentary law or Roberts Rules of Order that is used to maintain order in a meeting.The main purposes of parl

11、iamentary law are to:lFocus on one item at a time.lExtend courtesy to everyone (allow everyone to speak).lObserve the rule of the majority.lEnsure the rights of the minority.Business EnglishCommon Voting MethodsVoice vote saying “Aye” or “No”Raising vote standing or show of handsSecret ballot writte

12、n ballotRoll call secretary polls membersBusiness EnglishMain motion: used to obtain group approval for a new projector some other course of action1.“I move that”. are the three words used to begin a main motion2.Whenever possible, include:u Who Whenu What Where3. Should always be stated in the affi

13、rmative form (proposing some type of action). 4. All main motions need a second before they can be voted upon. (“I second the motion.”) Business English5. After an item is moved and seconded, there is time for a discussion of the motion.lAll persons wishing to speak must be recognized by the chairpe

14、rsonl The person introducing the motion speaks first.lAll members have the right to speak about the motion.lNo one can speak a second time until all who want to speak have spoken a first time.lSpeakers can only speak about the motion that is being discussed.Business EnglishAmendments are used to cha

15、nge or improve a motion.1.Three ways to amend a motion include by additionby substitutionby striking out2.“I move to amend the motion by . . . .”After an amendment has been offered, it requires a second.Business EnglishDelaying action on the motion under consideration1.To postpone definitely postpon

16、e to a specific time.(“I move to postpone the motion until the next meeting.”)2. To refer to a committee refers to a committee for further study.(“I move to refer this to a committee to clarify . . . .”)Business EnglishMotion to AdjournA motion to adjourn is used when it is time to close a meeting.(

17、“I move to adjourn this meeting.”)It must be seconded.Business English Section 3 Steps to Carry Through a Main MotionA. Obtain the floor / STATING THE MAIN MOTION1. Member should rise2. Address the chair 3. Wait until the chair recognizes the memberB. Stating the motion:1. Always start with the phra

18、se: “I MOVE THAT.2. Whenever possible, include the following components: Who, What, Where, When3. Should always be stated in the affirmative form (Proposing some type of action)Business EnglishC. Chairperson shall ASK FOR A SECOND1. The member proposing the motion may not second it.2. If there is no

19、t a second, the chair will announce that“The motion is lost for want of a second.”D. If seconded, the chairperson shall RESTATE THE MOTION AND DECLARE THE MOTION OPEN FOR DISCUSSION: It has been properly moved and seconded that . The floor is now open for discussion.” Section 3 Steps to Carry Throug

20、h a Main MotionBusiness EnglishE. DISCUSSION:1. The member proposing the motion shall have the right to discuss it first.2. The chairperson should provide every member with the opportunity to discuss the motion.3. The chairperson should attempt to alternate the discussion between each side of the is

21、sue.F. Chairperson shall CALL FOR A CLOSE TO THE DISCUSSION: Are you ready for the question ? or“ Is there any further discussion ?” Section 3 Steps to Carry Through a Main MotionBusiness EnglishG. Chairperson shall RESTATE THE MOTION AND CALL FOR THE VOTE:1. All those in favor of the motion that .

22、say AYE. All those opposed say No.or2. The motion before the group is that . All those in favor say AYE, all those opposed say No”.H. ANNOUNCE THE VOTE:1. The Ayes have it, and the motion passes.“or2. The Nos have it, and the motion is lost. Section 3 Steps to Carry Through a Main MotionBusiness EnglishV Role of each member in a meetingBusiness EnglishChairpersonPlans the meeting ahead of time.Makes the agenda and distributes it to participants.Begins the meeting.Keeps order.Makes sure all participants can speak to the issues.Reminds me